Personal Assistant (PA) & Office Manager

Bernard Interiors & Bernard London; Newcastle upon Tyne; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading interior design studio in Newcastle upon Tyne seeks a highly skilled Personal Assistant & Office Manager. This key role involves supporting Directors, managing office operations, and ensuring a positive work environment. The ideal candidate will have extensive experience, strong organisational skills, and a proactive approach to problem-solving.

Qualifications

• 5+ years’ experience in a similar role required.
• Strong organisational skills with the ability to multitask.
• Excellent communication skills, both written and verbal.

Responsibilities

• Provide personal and administrative support to Directors.
• Organise meetings and manage travel arrangements.
• Ensure studio is well presented and manage office supplies.

Skills

Organisational skills

Communication

Discretion

Problem-solving

Proactivity

Tools

Microsoft Office Suite

Job description

Job Overview:

We’re looking for a highly skilled and proactive Personal Assistant & Office Manager to support our Directors and assist with the smooth running of our award-winning Interior Design studio in Newcastle upon Tyne. As the PA and Office Manager you will play a key role in ensuring the day-to-day operation of our studio whilst assisting the team with administrative and personal tasks.You will be the backbone of the office, offering organisational support, managing diaries, travel and correspondence whilst maintaining a positive and efficient work environment.

You will have a keen eye for detail, and are passionate about providing exceptional administrative support, we want to hear from you! Bring your expertise to a role where your contribution truly makes an impact. Ready to take the next step in your career? Let’s talk!

Salary – dependent on experience

Key Responsibilities:

Support to the Directors:

• Provide personal and administrative support, managing diaries and schedules.
• Organise meetings, ensuring all logistics are in place, including preparation of materials and documents.
• Book and organise travel, including flights, accommodation, transport and itineraries
• Assist with any tasks or errands as needed to support the Directors day-to-day activities.

Studio Administration Support:

• Answer phone calls and redirect as necessary, taking detailed messages where appropriate.
• Front of House hosting for client meetings.
• Monitor deliveries, ensuring all packages are received, logged, and distributed accordingly.
• Help set up for client meetings, ensuring meeting rooms are prepared, and all necessary equipment and documents are available.
• Purchase stationery and office supplies, maintaining a well-stocked and organised office environment.
• Management of all office building repairs and maintenance.
• Book and organise travel for site visits including flights, accommodation, transport and itineraries.
• Liaise with suppliers and managing diaries to schedule supplier visits and CPD’s.
• Ensure the studio is well presented at all times.

Skills & Experience:

• Previous experience as in a Personal Assistant Role
• Previous experience in Interior Design, Architecture, Construction, or similar, is advantageous.
• Confidential Support – Maintaining discretion in handling sensitive information and personal matters.
• Strong organisational skills with the ability to multitask and prioritise effectively.
• Excellent communication skills, both written and verbal, with a professional telephone manner.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook) and other office software.
• A proactive, solution-focused approach to problem-solving and day-to-day tasks.
• A positive and flexible attitude with a keen willingness to learn and adapt in a fast-paced environment.
• 5+ years’ experience in a similar role is required.