Personal Assistant (Hybrid)

Essential Employment; Oldham; Hybrid; GBP 21,000 - 29,000; Full time

Job summary

Essential Employment in Oldham is seeking a Personal Assistant to provide hybrid office support across governance, performance reporting, and executive activity. You will coordinate meetings, draft papers, maintain trackers and support senior colleagues with project coordination.

This full-time temporary contract requires diary management, preparation of briefs and presentations, stakeholder communication, and the ability to handle multiple priorities with accuracy.

Qualifications

• Diary management and prioritising complex schedules.
• Coordination of governance meetings and panels.
• Creation of reports, dashboards and briefing notes.
• Tracking actions, risks and decisions across teams.

Responsibilities

• Coordinate and support QAG panels and governance meetings.
• Collate, quality-check and circulate papers.
• Record actions, decisions and risks.
• Maintain action trackers and ensure follow-up is completed.
• Support preparation for DMT, SMT, Board and Partnership meetings.
• Maintain programme plans and risk logs.
• Track transformation projects and key milestones.
• Support procurement, recruitment and mobilisation activity.
• Coordinate information requests and evidence gathering.
• Manage complex diary commitments and prioritisation.
• Draft correspondence, briefings and presentations.
• Coordinate responses to councillor, executive and corporate requests.
• Act as a key point of contact for internal and external stakeholders.
• Coordinate workload and priorities across direct reports.
• Track delivery of actions and workstreams.
• Monitor annual leave, training and key commitments.
• Arrange team meetings and maintain team action plans.
• Provide basic project coordination and progress tracking.

Skills

Diary management

Governance coordination

Reporting and dashboards

Stakeholder management

Project coordination

Meeting coordination

Tools

Spreadsheets

Dashboards

Job description

Personal Assistant (Hybrid) needed in Oldham, £18.16ph– Reference: 000B 8350 / 1

3 days in office and 2 days at home

Governance and Assurance

• Coordinate and support QAG panels and other governance meetings.
• Collate, quality-check and circulate papers.
• Record actions, decisions and risks.
• Maintain action trackers and ensure follow-up is completed.
• Support preparation for DMT, SMT, Board and Partnership meetings.

Performance and Reporting

• Maintain spreadsheets and tracking systems.
• Collate performance, activity and finance information from teams.
• Produce regular reports, dashboards and briefing notes.
• Monitor key deadlines and escape where required.

Supporting Direct Reports

• Coordinate workload and priorities across your direct reports.
• Track delivery of actions and workstreams.
• Monitor annual leave, training and key commitments.
• Arrange team meetings and maintain team action plans.
• Provide basic project coordination and progress tracking.

Executive Support

• Manage complex diary commitments and prioritisation.
• Draft correspondence, briefings and presentations.
• Coordinate responses to councillor, executive and corporate requests.
• Act as a key point of contact for internal and external stakeholders.

Project and Programme Support

• Maintain programme plans and risk logs.
• Track transformation projects and key milestones.
• Support procurement, recruitment and mobilisation activity.
• Coordinate information requests and evidence gathering.

This is a Full time role on atemporary contract basis.

Essential Employment is acting as an Employment Business in relation to this vacancy. Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please beprepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.