Personal Assistant (Hybrid)

ESSENTIAL EMPLOYMENT LTD; North Waterhouse Farm; Hybrid; GBP 21,000 - 29,000; Full time

Job summary

ESSENTIAL EMPLOYMENT LTD is seeking a capable Personal Assistant in Oldham for a hybrid role. You will manage complex diaries, coordinate governance meetings, and support executive and project activities across departments.

This temporary full-time position involves creating briefs and reports, tracking actions, and liaising with internal and external stakeholders to ensure smooth delivery of priorities while maintaining confidentiality and professionalism.

Qualifications

• Coordinate and support QAG panels and governance meetings.
• Record actions, decisions and risks.
• Draft correspondence, briefings and presentations.
• Provide basic project coordination and progress tracking.
• Manage complex diary commitments and prioritisation.

Responsibilities

• Coordinate and support governance meetings and panels.
• Collate, quality-check and circulate papers.
• Record actions, decisions and risks.
• Maintain action trackers and follow up.
• Prepare for DMT, SMT, Board and Partnership meetings.
• Maintain spreadsheets and tracking systems.
• Collate performance, activity and finance information.
• Produce reports, dashboards and briefing notes.
• Track deadlines and escalation as needed.
• Coordinate workload across direct reports.
• Track delivery of actions and workstreams.
• Arrange team meetings and maintain team plans.
• Provide basic project coordination and progress tracking.
• Draft correspondence, briefings and presentations.

Skills

Diary management

Meeting coordination

Executive support

Report writing

Stakeholder liaison

Job description

Personal Assistant (Hybrid) needed in Oldham, £18.16ph- Reference: 000B 8350 / 1

3 days in office and 2 days at home

Governance and Assurance

• Coordinate and support QAG panels and other governance meetings.
• Collate, quality-check and circulate papers.
• Record actions, decisions and risks.
• Maintain action trackers and ensure follow-up is completed.
• Support preparation for DMT, SMT, Board and Partnership meetings.

Performance and Reporting

• Maintain spreadsheets and tracking systems.
• Collate performance, activity and finance information from teams.
• Produce regular reports, dashboards and briefing notes.
• Monitor key deadlines and escape where required.

Supporting Direct Reports

• Coordinate workload and priorities across your direct reports.
• Track delivery of actions and workstreams.
• Monitor annual leave, training and key commitments.
• Arrange team meetings and maintain team action plans.
• Provide basic project coordination and progress tracking.

Executive Support

• Manage complex diary commitments and prioritisation.
• Draft correspondence, briefings and presentations.
• Coordinate responses to councillor, executive and corporate requests.
• Act as a key point of contact for internal and external stakeholders.

Project and Programme Support

• Maintain programme plans and risk logs.
• Track transformation projects and key milestones.
• Support procurement, recruitment and mobilisation activity.
• Coordinate information requests and evidence gathering.

This is a Full time role on atemporary contract basis.

Essential Employment is an Equal Opportunities Employer.

All our roles may be subject to pre-employment checks including references so please beprepared.

Due to high volumes of CVs received we are not able to respond to all unsuccessful applications. You will always however hear from us by phone if we are able to take your CV forward to the next stage.