Personal Assistant (Hybrid)

Essential Employment; North Waterhouse Farm; Hybrid; GBP 25,000 - 28,000; Full time

Job summary

Essential Employment is seeking a capable Personal Assistant to support governance, performance and executive activities in Oldham. The role is hybrid, with three days in the office and two days at home, and operates on a temporary contract basis.

You will coordinate diaries, prepare papers, manage action trackers, produce reports and assist with project milestones, procurement and recruitment tasks. The successful candidate will engage with internal and external stakeholders and maintain

Qualifications

• Experience in supporting governance or executive offices.
• Ability to coordinate meetings and manage multiple calendars.
• Proficient in preparing reports and briefing papers.
• Strong written and verbal communication skills.

Responsibilities

• Coordinate governance panels and circulate papers.
• Record actions, decisions and risks; maintain trackers.
• Support DMT/SMT/Board meetings preparation.
• Produce regular reports and dashboards; monitor deadlines.
• Coordinate workload across direct reports; monitor commitments.
• Draft correspondence, briefs and presentations; act as stakeholder contact.

Skills

Diary management

Stakeholder liaison

Report preparation

Meeting coordination

Tools

Excel

PowerPoint

SharePoint

Job description

Personal Assistant (Hybrid) needed in Oldham, £18.16ph - Reference: 000B 8350 / 1

3 days in office and 2 days at home

Governance and Assurance

• Coordinate and support QAG panels and other governance meetings.
• Collate, quality-check and circulate papers.
• Record actions, decisions and risks.
• Maintain action trackers and ensure follow-up is completed.
• Support preparation for DMT, SMT, Board and Partnership meetings.

Performance and Reporting

• Maintain spreadsheets and tracking systems.
• Collate performance, activity and finance information from teams.
• Produce regular reports, dashboards and briefing notes.
• Monitor key deadlines and elevate where required.

Supporting Direct Reports

• Coordinate workload and priorities across your direct reports.
• Track delivery of actions and workstreams.
• Monitor annual leave, training and key commitments.
• Arrange team meetings and maintain team action plans.
• Provide basic project coordination and progress tracking.

Executive Support

• Manage complex diary commitments and prioritisation.
• Draft correspondence, briefings and presentations.
• Coordinate responses to councillor, executive and corporate requests.
• Act as a key point of contact for internal and external stakeholders.

Project and Programme Support

• Maintain programme plans and risk logs.
• Track transformation projects and key milestones.
• Support procurement, recruitment and mobilisation activity.
• Coordinate information requests and evidence gathering.

This is a Full time role on atemporary contract basis.

Essential Employment is an Equal Opportunities Employer.