Personal Assistant, Capital Solutions

Houlihan Lokey; Greater London; On-site; GBP 42,000 - 62,000; Full time

Benefits offered by this job

Company handset provided

Job summary

Houlihan Lokey in London is seeking an experienced Personal Assistant to support senior executives with diary management, travel planning, and CRM updates.

You will collaborate across the firm, coordinating meetings across time zones, preparing documents, and managing expenses with a proactive, detail-oriented approach.

Qualifications

• Experience supporting executives as a Personal Assistant or similar role.
• Strong diary management and calendar coordination across multiple time zones.
• Proven ability to coordinate complex travel arrangements and visas if needed.
• Experience maintaining CRM data and dealing with contacts, deals, and activity logs.
• Excellent prioritisation, judgement, and proactive problem-solving.
• Ability to liaise with multiple assistants across regions (London, EMEA, US).

Responsibilities

• Secretarial Support: Full diary management for executives, across time zones and with rescheduling as needed.
• Travel & Expenses: Coordinating complex travel and submitting expense reports.
• CRM Data Management: Maintaining CRM contacts, deals, and activity logs.
• Administrative / Project Work: Organising filing systems and supporting events and meetings.
• Absence Cover: Providing PA support and office coverage when required.
• Health & Safety: Acting as Fire Marshal/First responder where applicable.

Skills

Diary management

Travel coordination

CRM updates/data management

Document preparation

Time-zone scheduling

Stakeholder liaison

Job description

Business Unit:

Capital Solutions Industry: No Industry

Overview

Houlihan Lokey, Inc. (NYSE:HLI) is a leading global investment bank recognized for delivering independent strategic and financial advice to corporations, financial sponsors, and governments. With uniquely deep industry expertise, broad international reach, and a partnership approach rooted in trust, the firm provides innovative, integrated solutions across mergers and acquisitions, capital solutions, financial restructuring, and financial and valuation advisory. Our unmatched transaction volumes provide differentiated, data-driven perspectives that help our clients achieve their most critical goals. To learn more about Houlihan Lokey, please visit HL.com.

Capital Solutions

Houlihan Lokey's Capital Solutions Group was named World's Best and Europe's Best for Capital Markets Advisory at the Euromoney Awards for Excellence 2026. The group comprises more than 240 professionals globally and offers clients a broad range of tailored financing alternatives and strategic financial advice in the public and private capital markets through the issuance of debt, equity, or hybrid securities. Our team has raised ~$42 billion across over 140 transactions in the past 12 months* and has a presence in 18 offices and eight countries globally. With deep expertise in both private and public markets, we are committed to delivering innovative, value-enhancing solutions that support long-term success for our clients.

The European Capital Solutions team is comprised of more than 100 professionals in Europe operating out of offices in London, Paris, Frankfurt, Munich, Milan, Madrid, and Zurich. The European team continues to grow, advising clients across numerous industries and sectors, and has dedicated teams providing PE and Corporate Debt Advisory, Infrastructure Capital Advisory, Real Estate Advisory, Hybrid Capital Advisory, Equity Private Placements, Direct Equity, GP- and LP-led Secondaries, Primary Capital Advisory, and GP Advisory. *LTM as of September 30, 2026.

Scope

We are seeking an experienced Personal Assistant to join our London office and provide comprehensive administrative and organisational support to senior executives and financial professionals.

The PA will work closely with stakeholders, delivering seamless administrative support across the firm. This includes full diary management, travel arrangements, document preparation, CRM updates, and coordination with colleagues. The role requires strong judgement, excellent prioritisation, and a proactive, solution focused approach. A company handset will be provided for availability outside normal working hours when required.

You will also collaborate with the London PA/Office Management community to ensure consistent support standards and smooth office operations.

Key Responsibilities

• Secretarial Support
  • Full diary management for executives, including scheduling across time zones, rescheduling, and confirming appointments.
  • Handling incoming and outgoing calls, taking accurate messages, and liaising with clients and internal teams.
  • Preparing, formatting, and distributing documents for stakeholders (Word, Excel, PowerPoint).
  • Coordinating conference calls and virtual meetings across time zones.
  • Reviewing and verifying invoices and assigning appropriate cost codes.
  • Liaising with Assistants in London, EMEA, and the US as required.
  • Organising internal/external meetings, lunches, and dinners on behalf of the team.
• Travel & Expenses
  • Coordinating complex travel arrangements for executives, ensuring compliance with HL Travel Policy.
  • Managing visas, passports, currency requirements and related documentation.
  • Booking taxis and cars as needed.
  • Preparing and submitting monthly expense reports, ensuring accuracy and timely submission.
  • Supporting Accounts with expense breakdowns for client billing.
  • Reconciling corporate and personal credit cards.
• CRM Data Management
  • Maintaining and updating CRM contacts, relationships, deal information, and activity logs.
  • Supporting firm wide data hygiene and ensuring accuracy of CRM entries.
  • Handling deal execution administration (NDAs, conflict checks, archives) for projects.
  • Coordinating seminar/event registrations and working with Marketing where necessary.
  • Managing subscriptions and preparing presentation materials.
• Administrative / Project Work
  • Establishing and maintaining well organised digital and physical filing systems.
  • Keeping absence records up to date for the team and liaising with HR/Office Admin as required.
  • Assisting with client events, entertainment, and project work.
  • Participating in London admin meetings and supporting firm wide initiatives.
  • Carrying out ad hoc tasks to support team efficiency.
• Absence Cover
  • Providing support to other Assistants as capacity allows.
  • Offering PA or reception cover within the London office where required.
  • Supporting Office Administration during high demand periods.
• Health & Safety
  • Acting as Fire Marshal/First