Personal Assistant to Chair and Managing Director

LCP Private Office; Greater London; On-site; GBP 35,000 - 50,000; Full time

Benefits offered by this job

Private healthcare (after one year)

Pension scheme

Cycle to work scheme

20 days annual leave + bank holidays +

Job summary

LCP Private Office in London’s Fitzrovia is seeking a dynamic Assistant to support the Executive Chair and Managing Director and the wider leadership team. You will be a highly organised, discreet self-starter and will be central to the smooth running of the office.

You will manage calendars, arrange travel, handle communications, prepare reports, and coordinate meetings, while maintaining discretion and a high level of organisation.

Qualifications

• Proven experience as a PA, ideally to senior or board level.
• Excellent written and spoken English.
• Highly literate in Microsoft packages and quick to learn bespoke systems.
• Discreet, confident and personable with stakeholders at all levels.
• Strong organisation, attention to detail and a good memory.
• Able to prioritise, use initiative and adapt calmly to changing situations.

Responsibilities

• Extensive diary management for the Executive Chair and Managing Director.
• Arrange and coordinate domestic and international travel, including visas and transport.
• Handle incoming and outgoing communications on behalf of the Executives.
• Audio and copy typing, including emails, reports and documents for the Executives.
• Prepare reports and presentations, maintaining accurate records and documentation.
• Support HR tasks including staff records, sickness monitoring and leave approvals.

Skills

PA experience at senior/board level

Excellent written and spoken English

Microsoft Office proficiency

Discreet, personable with stakeholders

Strong organisational skills

Prioritisation and adaptability

Tools

Microsoft Office suite

Job description

LCP Private Office advises a world-wide client base on investment in all types of residential property, serviced apartments and hospitality assets in Prime Central London. We act for individual clients, family offices and institutions, representing the buyer's interests with the objective of maximising their returns in these specialist sectors. We handle property search and acquisition, project management, interior design, refurbishment and furnishing for rental, investment or end use. Thereafter we let, operate, manage and maintain the portfolio according to client needs.

We are seeking a dynamic, highly organised and discreet Assistant to support the Executive Chair and the Managing Director, with additional support for other directors and the day to day management of our Fitzrovia office in London’s West End. They will need to be a highly motivated, systematic self-starter who enjoys being the hub of a busy and growing business. There will also be the opportunity to assist on our new interior design/refurbishment venture as it develops.

The Role includes:

• Extensive diary management for the Executive Chair and Managing Director, including scheduling meetings and appointments and prioritising competing requests for their time.
• Arranging and co-ordinating domestic and international travel, including flights, accommodation, visas and ground transportation.
• Handling incoming and outgoing communications on behalf of the Executive Chair and Managing Director, including emails, phone calls and correspondence.
• Audio and copy typing, including emails, reports and documents for the Executive Chair.
• Preparing reports and presentations, maintaining accurate records and documentation.
• Supporting the Executive Chair and Managing Director with personal administration which may at times be dealt with remotely and out of office hours.
• Preparing agendas, papers and minutes for board meetings and regular management meetings, and tracking action items and follow on deliverables.
• Facilitating the Weekly Company Update and Monthly Departmental meeting.
• Assisting other directors and senior management with ad hoc projects and tasks when needed.
• Acting as a liaison between the Executive Chair, the Managing Director, directors and departments within the organisation.
• Keeping the CRM updated and helping to follow up potential new business leads.
• Assisting the new refurbishment venture with administration, co-ordination and supplier liaison.
• Assisting the PR and Marketing team with social media, newsletters and other regular reports.
• Organisation of corporate events, including managing guest lists and booking suppliers.
• HR management including maintenance of staff records, sickness monitoring and leave approvals; supporting recruitment and issuing employment contracts, liaising with the company employment lawyer.
• Undertaking Office Management duties, such as ordering provisions, board lunches, managing office equipment, organising repairs and routine servicing with external suppliers.
• Setting up meeting rooms, welcoming all guests to the office, organisingrotas and phone systems, and opening and closing the office and ensuring
• Ensuring smooth day to day running of the office, including opening and closing of the office and maintaining a tidy and professional looking office.

Requirements

• Proven experience as a PA, ideally to senior or board level.
• Excellent written and spoken English, with fast, accurate typing.
• Highly literate in Microsoft packages and quick to learn bespoke systems.
• Discreet, confident and personable with stakeholders at all levels.
• Strong organisation, attention to detail and a good memory.
• Able to prioritise, use initiative and adapt calmly to changing situations at short notice.
• Property, hospitality or professional services experience is an advantage.
• Discretionary bonus dependent on individual and company performance.
• 20 days annual leave plus Bank Holidays and one extra day at Christmas, rising by one day per year of service up to 26.
• Workplace pension, private healthcare after one year, and cycle to work scheme (all optional).

The above outlines the key roles and responsibilities, however the list is not exhaustive. It is the intention that the position will form a vital part of the LCP team, assisting the wider development and growth of the company, and its reputation and profitability.