Personal Assistant/Administrator

NHS Scotland; Fort William; On-site; GBP 21,000 - 25,000; Full time

Job summary

NHS Scotland is seeking an enthusiastic Personal Assistant/Administrator to join Belford Hospital, Fort William. You will work closely with the Rural General Hospital Manager to provide high-quality administrative support ensuring smooth running of services.

Responsibilities include diary management, meetings, minutes, and reports, plus workforce administration and recruitment support. Strong organisation and MS Office skills are essential.

Qualifications

• Educated to SVQ level 3 in business administration (or equivalent).
• Good standard of general education including English and Maths.
• Previous experience in administrative, secretarial or office support role.

Responsibilities

• Diary management and arranging meetings.
• Preparing correspondence and reports, organizing agendas and taking minutes.
• Maintaining accurate records and providing confidential support.
• Support workforce administration including staffing records and leave arrangements.
• Assist with recruitment processes and financial administration.

Skills

Organisation

Communication

Prioritisation

Education

SVQ Level 3 in Business Administration

Tools

Outlook

Word

Excel

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

An exciting opportunity has arisen for an enthusiastic and organised Personal Assistant/Administrator to join the team at Belford Hospital, Fort William. Working closely with the Rural General Hospital Manager and wider management team, you will provide high-quality administrative support to help ensure the smooth and effective running of services within the hospital.

The successful candidate will be responsible for a wide range of administrative duties including diary management, arranging meetings, preparing correspondence and reports, organising agendas and taking minutes, maintaining accurate records and providing professional, confidential support within a busy hospital environment.

You will also support workforce administration including maintaining Consultant staffing records, updating SSTS with shift and leave arrangements, processing study leave applications, supporting recruitment processes and assisting with financial administration.

We are looking for someone with excellent organisation and communication skills, a good working knowledge of Microsoft Office application and the ability to manage competing priorities while delivering a high-quality service.

Essential Requirements

• Educated to SVQ level 3 in business administration (or equivalent qualification), or equivalent administrative experience.
• Good standard of general education including English and Maths
• Previous experience working in an administrative, secretarial or office support role.

Experience of working with Microsoft Office Applications, particularly Outlook, Word and Excel

Informal enquiries to:

Klara Campbell, Admin & Medical Records Manager, tel: [phone] or email: [e-mail] or Niall Lloyd, Senior Operations Manager, email: [e-mail]

This role does not meet the eligibility criteria for a Skilled Worker visa or a Health and Care Worker visa. NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS) for this role.

NHS Highland is geographically the largest of the 14 regional boards of NHS Scotland, covering an area of 12,500 square miles, across Highland and Argyll & Bute.

We employ over 10,700 people, making us one of the biggest employers in the area. As an organisation, we make a very significant contribution to the local economy.

Our staff are also important members of our communities. Our greatest asset is our workforce, and the way we go about our work comes from the values and behaviours we demonstrate on a daily basis. As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through our NHS and social care values.

Care and compassion

Dignity and respect

Openness, honesty and responsibility

Quality and teamwork