Personal Assistant/Administrator

NHS Highland; Fort William; On-site; GBP 21,000 - 29,000; Full time

Job summary

NHS Highland seeks an enthusiastic and organised Personal Assistant/Administrator for Belford Hospital, Fort William. You will support the Rural General Hospital Manager and team, delivering high-quality administrative support to ensure smooth service operation.

Responsibilities include diary management, meetings, correspondence, reporting, agendas, minutes, records, and confidential support. You will also assist with workforce admin, recruitment, and financial administration within a busy

Qualifications

• Excellent organisation and communication skills.
• Good working knowledge of Microsoft Office applications.
• Experience in administrative/secretarial/office support roles.

Responsibilities

• Diary management and arranging meetings.
• Preparing correspondence and reports; taking minutes.
• Organising agendas and maintaining accurate records.
• Providing confidential administrative support within a busy hospital environment.
• Workforce administration support including staffing records and recruitment processes.

Skills

Organisation

Communication

Microsoft Office

Diary management

Education

SVQ Level 3 in Business Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

NHS Scotland is committed to encouraging equality and diversity among our workforce and eliminating unlawful discrimination. The aim is for our workforce to be truly representative and for each employee to feel respected and able to give their best. To this end, NHS Scotland welcomes applications from all sections of society.

An exciting opportunity has arisen for an enthusiastic and organised Personal Assistant/Administrator to join the team at Belford Hospital, Fort William. Working closely with the Rural General Hospital Manager and wider management team, you will provide high-quality administrative support to help ensure the smooth and effective running of services within the hospital.

The successful candidate will be responsible for a wide range of administrative duties including diary management, arranging meetings, preparing correspondence and reports, organising agendas and taking minutes, maintaining accurate records and providing professional, confidential support within a busy hospital environment.

You will also support workforce administration including maintaining Consultant staffing records, updating SSTS with shift and leave arrangements, processing study leave applications, supporting recruitment processes and assisting with financial administration.

We are looking for someone with excellent organisation and communication skills, a good working knowledge of Mircrosoft Office application and the ability to manage competing priorities while delivering a high-quality service.

Essential Requirements

• Educated to SVQ level 3 in business administration (or equivalent qualification), or equivalent administrative experience.
• Good standard of general education including English and Maths
• Previous experience working in an administrative, secretarial or office support role.

Experience of working with Microsoft Office Applications, particularly Outlook, Word and Excel

Informal enquiries to: Klara Campbell, Admin & Medical Records Manager, tel: [phone] or email: or Niall Lloyd, Senior Operations Manager, email:

This role does not meet the eligibility criteria for a or a NHS Highland is unable to provide candidates with a Certificate of Sponsorship (CoS) for this role.

NHS Highland is geographically the largest of the 14 regional boards of NHS Scotland, covering an area of 12,500 square miles, across Highland and Argyll & Bute.

We employ over 10,700 people, making us one of the biggest employers in the area. As an organisation, we make a very significant contribution to the local economy.

Our staff are also important members of our communities. Our greatest asset is our workforce, and the way we go about our work comes from the values and behaviours we demonstrate on a daily basis. As a board we strive to ensure the environment is conducive to nurturing a positive culture, supported and delivered through .