Personal Assistant

Coleg Cambria; United Kingdom; A distancia; GBP 33.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Excellent Pension Scheme

Generous Annual Leave Entitlement

On site nursery provision at Deeside

Discounted Courses & E-Learning

Descripción de la vacante

Coleg Cambria is seeking a confident Personal Assistant to provide confidential secretarial support to the Deputy Chief Executive Officer (DCEO) and senior management across Deeside and Yale sites. You will balance executive assistance with diary and meeting management and coordinate college processes and Agile Hubs.

The ideal candidate will have 2+ years of PA experience in a large organisation, strong IT skills across MS Office and Google, and a commitment to safeguarding.

Formación

• 2+ years’ experience providing comprehensive administrative/PA support to senior managers in a large/complex organisation.
• Experience taking/transcribing formal minutes and coordinating/managing complex organisational processes.
• Strong IT literacy across MS Office, Google, and digital communications.
• Commitment to safeguarding young people and adults at risk.
• Welsh language skills desirable for this post.

Responsabilidades

• Act as the primary point of contact for the DCEO and Senior Management Team, welcoming high-profile external stakeholders.
• Proactively manage the DCEO’s diary, schedule appointments, coordinate travel and accommodation, and prepare briefing materials.
• Schedule meetings, compile agendas, and take/transcribe formal minutes for Senior Management Team meetings and committees.
• Coordinate key college processes linked to the DCEO’s portfolio with discretion and confidentiality.
• Support Agile Hubs at Deeside and Yale sites in collaboration with the PA team.
• Support major College events and statutory inspections/open events.

Conocimientos

Executive support

Diary management

Minute taking

IT literacy

Safeguarding

Educación

Level 4 qualification

Herramientas

MS Office

Google Workspace

Digital communications

Descripción del empleo

At Coleg Cambria, our aim is to be an exceptional institute of education.

We provide a warm welcome to all students and staff to make Coleg Cambria a place you want to be a part of. To ensure our students get the best experience and results they can, we make sure the people employed with us are happy. We nurture a positive work environment, a constantly expanding and improving workforce, and offer the opportunity to challenge yourself. On top of all that we have a wide range of benefits to make sure our employees feel valued, including generous annual leave, a great pension package, discount membership to our on-site gyms, salons, and professional training restaurants.

Our 5 Campuses situated in the stunning North Wales area are constantly expanding and evolving. With strong relationships with multiple companies in the area we help give our students the best start to their careers and help the local economy thrive. Wales has a strong and proud culture we continue to grow these important values by being committed to raising the Welsh language profile. We are very proud of what we have built here and we are now looking for someone to enhance our already exceptional workforce.

Location Coleg Cambria - Deeside Application Deadline Tuesday, November 3, 2026 Scale Point From £32,806 Scale Point To £35,997 Job Profile Job Description and Person Specification

Coleg Cambria: An Introduction

At Coleg Cambria, our aim is to be an exceptional institute of education.

We provide a warm welcome to all students and staff to make Coleg Cambria a place you want to be a part of. To ensure our students get the best experience and results they can, we make sure the people employed with us are happy. We nurture a positive work environment, a constantly expanding and improving workforce, and offer the opportunity to challenge yourself. On top of all that we have a wide range of benefits to make sure our employees feel valued, including generous annual leave, a great pension package, discount membership to our on-site gyms, salons, and professional training restaurants.

Our 5 Campuses situated in the stunning North Wales area are constantly expanding and evolving. With strong relationships with multiple companies in the area we help give our students the best start to their careers and help the local economy thrive. Wales has a strong and proud culture we continue to grow these important values by being committed to raising the Welsh language profile. We are very proud of what we have built here and we are now looking for someone to enhance our already exceptional workforce.

Job Summary

Personal Assistant

We welcome applicants from all backgrounds to join our supportive team. In this role, you will provide a confidential, efficient, and effective secretarial support service directly to the Deputy Chief Executive Officer (DCEO) and senior management. You will balance high-level executive assistance, diary, and meeting management with the coordination of key college processes and the effective operation of Agile Hubs across our Deeside and Yale sites.

What You Will Do

• Act as the primary point of contact for the DCEO and Senior Management Team, receiving and welcoming high-profile external stakeholders, politicians, and Welsh Government officials.
• Proactively manage the DCEO’s complex diary, schedule appointments, coordinate travel and accommodation, and prepare briefing materials to ensure smooth daily operations.
• Schedule meetings, compile agendas, and take/transcribe formal minutes for Senior Management Team meetings, internal College Committees, and Governing Body/Board meetings.
• Manage and coordinate key college processes linked to the DCEO's portfolio, dealing with sensitive and confidential issues with discretion and initiating appropriate correspondence.
• Support the effective operation of Agile Hubs at the Deeside and Yale sites in collaboration with the wider PA team, providing guidance to colleagues as required.
• Support major College events and statutory requirements, including Estyn/Ofsted inspections and Open Events.

Must-Haves

• Level 4 qualification or equivalent relevant management experience.
• Minimum of 2 years’ experience providing comprehensive administrative/PA support to senior managers in a large or complex organisation.
• Proven experience in taking/transcribing formal minutes and coordinating/managing complex organisational processes.
• Strong IT literacy across MS Office, Google, and digital communications, with Level 2 Digital Literacy (or willingness to work towards it).
• A commitment to safeguarding young people and adults at risk.

Flexibility & Adjustments

• Working Options: We support agile working arrangements and collaborative work across key sites, including our Agile Hubs at Deeside and Yale.
• Interview Accommodations: Please let us know if you require any adjustments or digital accommodations during the interview process.
• Language: We are committed to promoting the Welsh language and culture, and applications submitted in Welsh are highly welcomed. Fluent Welsh communication skills (written and verbal) or an empathy with Welsh culture are strongly encouraged.

Welsh skills aredesirablefor this specific post. We are seeking candidates who can help us grow our bilingual provision and service.

Coleg Cambria aims to actively promote and embed the Welsh language and culture. We are committed to providing opportunities and support for our colleagues to develop their Welsh language skills in both formal and informal settings. This includes access to tailored Welsh language training plans as well as incentive payments for bilingual delivery and services.

We highly encourage applications in Welsh. An application submitted in Welsh will not be treated less favourably than an application submitted in English.

Application forms, explanatory material, information about the interview process and assessment methods and job descriptions all available in Welsh.

Coleg Cambria is a ‘Disability Confident’ Employer.

We are building a college that reflects the vibrant, diverse community we serve. We warmly welcome and encourage applications from individuals of all backgrounds, particularly those from underrepresented groups.

Coleg Cambria is committed to safeguarding all learners, and we expect every member of staff to share this commitment.

This role is covered by theRehabilitation of Offenders Act 1974 (Exceptions) Orderand is classed as regulated activity. It therefore requires anEnhanced DBS with Barred List check, and applicants must discloseall cautions and convictions, including spent ones. It is an offence to apply if you are barred from working with children. Disclosure will not automatically prevent employment; a risk assessment will be carried out however we may deem some convictions / cautions as unsuitable to work with children.

Depending on the position, successful candidates may also need to register with the Education Workforce Council.

Roles are normally advertised with a salary range. If you are offered a role at the college, relevant experience will be taken into consideration to determine your starting salary.

Please be aware that Coleg Cambria reserves the right to close our vacancies earlier than the listed date if we have received a high level of applications. We would recommend that if you wish to be considered that you complete the application as promptly as possible.

Benefits

• Excellent Pension Scheme(s)
• Generous Annual Leave Entitlement
• On site nursery provision at our Deeside site
• Discounts on a Range Of College Evening Courses
• Access to A Wide Range of E-Learning and Professional Development
• Discounted Gym Membership
• Excellent Sports and Fitness Facilities
• Free Parking on All Sites
• Cycle Scheme
• Discounted Rates for Hairdressing and Beauty Treatments
• Discounted Rates for Restaurants
• Enhanced maternity, adoption and paternity leave