Personal Assistant

Bupa; Staines-upon-Thames; Hybrid; GBP 39,000 - 46,000; Full time

Job summary

Bupa is seeking a Personal Assistant in Staines-upon-Thames to provide comprehensive support to senior management. The role involves diary management, travel arrangements, and administrative tasks within a dynamic team. The ideal candidate will have excellent organisational skills, experience at the director level, and proficiency in Microsoft tools. Join Bupa to contribute to a health-focused mission while enjoying flexible working options and a range of benefits.

Benefits

25 days holiday

Bupa health insurance

Enhanced pension plan

Annual performance-based bonus

Onsite gyms or local discounts

Qualifications

• Experience in diary management and travel arrangements.
• Ability to juggle a busy diary with last-minute changes.
• Confident in overseeing budgets and purchase orders.

Responsibilities

• Provide PA support to senior management and leadership teams.
• Organise meetings and events, including travel logistics.
• Assist with general administration and team support.

Skills

Excellent administration and organisational skills

Good communication skills

Proactive

Attention to detail

Education

Previous experience supporting at Director level

Tools

Microsoft Teams

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Co-pilot

Job description

Bupa Staines-Upon-Thames, England, United Kingdom

Get AI-powered advice on this job and more exclusive features.

Job Description

Job Title: Personal Assistant

Location: Angel Court, London – Willow House, Staines

Flexible / Hybrid working options

Permanent

Fulltime – 37.5 hrs per week

Salary: £39,500.00 DOE + fantastic benefits

Role Overview

In this role you will provide PA support to

• General Manager, Head of Data and Digital
• Director of Healthcare Management
  
  

You will also provide administrative support to the wider HDD leadership teams, enabling them to operate at the maximum levels of performance. You will give PA services including any diary management, travel arrangements, creating agendas, and preparing relevant material for internal and external meetings. You’ll work closely with the other PA’s in the team and across UK Insurance you will cover each other from time to time for example during periods of annual leave.

What You’ll Do

This role will include organising internal and external meetings, team building days, and other events as needed, including catering. There are regular meetings and calls to co-ordinate with colleagues across multiple time zones. Your leaders will need to travel to other Bupa locations nationally and occasionally internationally and you will need to support their travel and logistics, including arranging visas, and collaborating with the other assistants around the Bupa world.

You’ll be required to assist with any general administration and be flexible to help the rest of the team with logistical and admin support on events, campaigns and projects.

• Provide a complete and confidential support service to the GM for Healthcare, Data and Digital
• Proactive diary management: Arrange internal/external meetings across various time zones
• Collating and submitting monthly expenses
• Raising PO’s in the cost centre and maintaining and managing the PO tracker
• Checking PO’s for accurate records of expenditure, ensuring receipts are proceed in a timely manner and proactively engaging with team members to avoid delays
• Arrange travel for your director with our online booking tool
• Helping with arranging visitors to visit to the office for external meetings
  
  

What You’ll Bring

• Excellent administration and organisational skills
• Previous experience supporting at Director level
• Proficient user of Microsoft Teams and full Microsoft suite including Word, Excel and PowerPoint
• Understanding and experience using Microsoft Co-pilot
• Good communication skills including good written English and proof reading
• Able to juggle a busy diary that can have last minute changes in a fast-paced team
• Able to prioritise workload effectively
• Able to work proactively, take initiative and remain calm under pressure
• Confident to oversee budgets and PO’s
• Excellent attention to detail
• Proactive at managing issues and finding solutions
• Have a positive can-do attitude and enjoy being part of a team
• Act as an ambassador for the Group Brand & External Communications function
• Able to build strong relationships as your work will involve liaising with a wide network of people at all levels and in various locations throughout Bupa, including senior stakeholders
  
  

Benefits

Our benefits are designed to make health happen for our people. Viva is our global wellbeing programme and includes all aspects of our health – from mental and physical, to financial, social, and environmental wellbeing. We support flexible working and have a range of family friendly benefits.

Joining Bupa in this role you will receive the following benefits and more:

• 25 days holiday, increasing through length of service, with option to buy or sell
• Bupa health insurance as a benefit in kind
• An enhanced pension plan and life insurance
• Annual performance-based bonus
• Onsite gyms or local discounts where no onsite gym available
• Various other benefits and online discounts
  
  

Why Bupa?

We’re a health insurer and provider. With no shareholders, our customers are our focus. Our people are all driven by the same purpose – helping people live longer, healthier, happier lives and making a better world. We make health happen by being brave, caring and responsible in everything we do.

We encourage all of our people to “Be you at Bupa”, we champion diversity, and we understand the importance of our people representing the communities and customers we serve. That’s why we especially encourage applications from people with diverse backgrounds and experiences.

As a Disability Confident employer, we offer a guaranteed interview for every disabled applicant who meets the minimum criteria for the job. We’ll make sure you are treated fairly and offer reasonable adjustments as part of our recruitment process to anyone that needs them.

Time Type

Full time

Job Area

Locations:

Angel Court, London, Staines - Willow House

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Hospitals and Health Care

Referrals increase your chances of interviewing at Bupa by 2x

London, England, United Kingdom 2 weeks ago

Executive Assistant and Office Manager - 12month FTC

Maidenhead, England, United Kingdom 6 hours ago

London, England, United Kingdom 8 hours ago

London, England, United Kingdom 1 week ago

Greater London, England, United Kingdom 1 week ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 1 week ago

Egham, England, United Kingdom 1 month ago

Chertsey, England, United Kingdom 3 weeks ago

London, England, United Kingdom 1 week ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.