Personal Assistant

Carnival Cruise Line; Southampton; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a proactive Personal Assistant to support senior leaders with administrative and organizational tasks. This role offers a blend of remote and office work, ensuring a healthy work-life balance. The ideal candidate will have experience in a large business environment, excellent communication skills, and a knack for managing international travel arrangements. Join a vibrant team that values diverse perspectives and enjoy a comprehensive benefits package designed for your wellbeing. Be part of a company that creates unforgettable holiday experiences and fosters a supportive culture.

Benefits

Employee Discounted Cruising

Health Cash Plan

Regular office events

Learning and development opportunities

Employee Assistance and Wellbeing programmes

Life Assurance

Parental and adoption leave

Employee Shares Plan

Cycle to Work schemes

Minimum 25 days leave

Qualifications

• Experience as a personal assistant at a senior level in a large business.
• Proficiency in making international travel arrangements and organizing events.

Responsibilities

• Support senior leaders with diary management and meeting organization.
• Coordinate events for the Leadership Team and maintain communication.

Skills

Effective communication

Organizational skills

Collaboration skills

Confidentiality awareness

Tools

MS Office Suite

PowerPoint

Word

Job description

Job Description

We recognise the value in having people with a variety of backgrounds, experience and skills in our business. That means the role requirements here should be seen as a guide, not a checklist. If you have more, less or different experiences, but really relevant skills, we’d love to hear from you.

We work flexibly and will help you to find a healthy balance of remote working and time in our fantastic Southampton office, collaborating, taking part in events and getting to know people that makes working with us so rewarding. We welcome the opportunity to discuss reduced hours and job share arrangements.

The Role

The Personal Assistant will provide an efficient and proactive administrative, organisational and logistical service to senior leaders. The role requires competent coordination, communication, collaboration and communication skills.

Key Responsibilities:

• Support assigned senior leader(s), ensuring upcoming engagements and work priorities
• Manage and maintain diary which ensure a balance between business meetings, travel and lead time preparation and work priorities
• Organise meetings and departmental events, prepare agenda and take minutes / actions points for the senior leader(s) as required
• Support administration of the wider Leadership Team including coordination and arrangement of events, as required

About the Role:
This role is a CUK12 and is offered on a full time, permanent basis, with at least three days based in our Southampton office.

About You

Fresh ideas and different perspectives are what excite us most and help us to succeed. Alongside bringing these to the role, you’ll also need:

• Be an effective communicator (verbally and written)
• Personal assistant experience at a senior level working within a large business environment
• Experience of making international travel arrangements
• Experience of organising events in house and at external locations
• Excellent working knowledge of MS Office suite in particular PowerPoint and Word
• Awareness of confidentiality of tasks undertaken and use of appropriate discretion

Being part of our team has its advantages…

We’re a holiday company so we know there’s more to life than work. Our comprehensive range of benefits are designed to help your personal and financial health and wellbeing.

• Home and office-based hybrid working (minimum three office days)
• Employee Discounted Cruising plus Friends and Family offers
• Company paid Health Cash Plan and health assessment
• Regular office events including live entertainment, lifestyle events and charity partner fundraisers
• Extensive learning and development opportunities
• Employee-led networks
• Employee Assistance and Wellbeing programmes
• In-house Occupational Health help and access to digital GP
• Life Assurance
• Parental and adoption leave
• Employee Shares Plan
• Electric Car and Cycle to Work schemes
• Onsite restaurant offering range of healthy cooked and grab and go meals
• Discounted retail and leisure via discounts portal
• Minimum 25 days leave, bank holiday allowance and holiday trading scheme
• Contributory Defined Contribution Pension scheme
• A friendly welcome with help settling in

About Us

Holidays are one of life’s greatest pleasures. Having the chance to relax, escape and explore is a magical thing. And there is no better holiday than a cruise.

No one knows cruising like Carnival UK, where talented people from across the globe come together to create unforgettable holiday happiness. As part of the world’s largest holiday travel and leisure company, we take enormous pride in bringing to life two of the most iconic brands from Britain’s rich seafaring heritage, P&O Cruises and Cunard. Collectively they have been delivering unbridled joy, boundless adventure and lifelong memories to millions of people for over 350 years. And in a multi-million pound global holiday market, where cruising has barely scratched the surface, we have the opportunity to do that for many, many more people.

Our diverse yet tight knit teams share high standards, heartfelt values and passion for our purpose. Our Culture Essentials describe the expectations we have for ourselves and of each other, in building a culture that supports safe, sustainable, compliant operations and celebrates diversity, equity and inclusion.

It’s through the successful delivery of these extraordinary travel experiences for our target markets and our distinctive culture, that we hope to become Travel’s Employer of Choice.