Personal Assistant

ENGINEERINGUK; London; On-site; GBP 25,000 - 35,000; Full time

Job summary

Join a leading company in the rail industry as a Personal Assistant to the Regional Managing Director. This role involves managing schedules, organizing meetings, and providing essential administrative support. If you're proactive, adaptable, and passionate about making a difference, this is the opportunity for you.

Benefits

28 days annual leave

Discounted rail season tickets

Employee assistance program

Flexible work-life balance

Qualifications

• Experience in diary management and organizing meetings.
• Strong communication skills and ability to prioritize tasks.
• Ability to adapt to changing schedules and unexpected events.

Responsibilities

• Manage and coordinate schedules for the Regional Managing Director.
• Organize meetings, travel plans, and general administrative tasks.
• Collaborate closely with the regional managing director to ensure smooth operations.

Skills

Diary Management

Communication

Organizational Skills

Adaptability

Proactivity

Job description

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View more categories View less categories Sector Transport and Logistics Role Assistant Contract Type Permanent Hours Full Time

About Network Rail

Join Network Rail - Where People and Connections Matter

At Network Rail, we're dedicated to keeping passengers and freight moving safely and efficiently across the country. When you join us, you're not just part of a team - you're part of something that matters to millions. We believe that our people are at the heart of what we do, and every role plays a vital part in building a better, more connected railway. Click here to learn more.

We're committed to creating a diverse, inclusive workplace that reflects the communities we serve. To discover more about our ED&I commitments click here. We value flexibility and understand the importance of a healthy work-life balance. As a Disability Confident Leader, we'll do everything we can to accommodate any needs throughout the recruitment process.

If you're ready to make a real difference, we'd love to hear from you!

Brief Description

Join us in the rail industry as a Personal Assistant to the Wales and Western Regional Managing Director. This critical role requires someone who is passionate, communicative, proactive, calm under pressure, adaptable, and reliable.

In this position, you will be responsible for supporting the daily activities of our Regional Managing Director, ensuring smooth and efficient operations across the board. You will need to be adept at diary management, efficiently coordinating schedules to avoid conflicts and maintain seamless operations. Inbox management will also be crucial, handling and prioritizing emails to keep communication streamlined and ensuring that nothing important is missed.

Your role will involve planning and organizing meetings and events, ensuring every detail is covered, from venue arrangements to catering and attendee coordination. You will also be responsible for arranging travel plans and itineraries, making sure that journeys are seamless and well-coordinated.

General administrative tasks will be part of your daily routine, including raising purchase orders and providing overall support to the team. Collaboration is key in this role, as you will work very closely with the regional managing director to support their daily activities and ensure smooth operations.

This position offers the opportunity to travel across our region, from Wales to Penzance, as needed, providing you with a dynamic and varied work environment. While this is a standalone role, you will also collaborate with the wider PA team within the region, ensuring that you are well-supported and integrated into our organizational structure.

To succeed in this role, you must demonstrate adaptability and flexibility when dealing with schedule changes or unexpected events. Providing examples of how you have taken the initiative to step in and alleviate an executive's workload will be highly beneficial in showcasing your capability and experience.

We look forward to welcoming a dedicated and skilled Personal Assistant who will contribute to the success and efficiency of our operations in the rail industry.

About the role (External)

Come and join our friendly and dynamic team! We're embarking on an exciting journey in the rail industry, and we're on the lookout for a passionate and dedicated Personal Assistant to be a part of our adventure. If you're ready for a challenge and want to make a big impact, this is the role for you.

As well as meeting the people profile requirements we would need you to be experienced in the following administrative duties.

• Diary Management: Efficiently manage and coordinate schedules to keep things running smoothly.-
• Management: Handle and prioritize emails to keep communication clear and organized.
• Organising Meetings and Event Support: Plan and organize meetings and events, making sure everything goes off without a hitch.
• Co-ordinating Travel Management: Arrange travel plans and itineraries for hassle-free journeys.
• General Administration: Take care of various administrative tasks, including raising purchase orders, to support the team.
• Collaboration: Work closely with our regional managing director to support their daily activities and ensure everything runs smoothly.

How to apply (External)
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Salary: Dependent on experience
Closing date: 3rd June 2025. - Late applications will not be accepted. Should we need to, we may close the advert earlier than the stated closing date.

Click apply now to apply.

This role is based in London Enterprise House- Situated near Paddington Station- Travel will be expected as part of the role and hybrid/remote working is not likely.

What does our recruitment process look like?

1. Once you have applied, our Recruitment Specialist will look at your CV.

2. If your experience matches what we're looking for, you'll be called by our experienced recruiter who will gain some insight into your skills and experience.

3. If you ace your call from the recruiter we will invite you to participate in our assessment centre where you will be asked to complete some tasks associated with the role this will enable us to determine your level of expertise in administration and then we will conduct a competency interview.

You can visit Evenbreaks Career Hive for advice on accessibility support if you're unsure of the options available. Should you require any reasonable adjustments/modifications, please add a note to your application.

Network Rail Benefits - To find out about what benefits we offer, click here

All offers of employment are conditional upon satisfactory completion of pre-employment checks. Click here for more information

***Some of our roles require face to face Drugs & Alcohol testing. Further details will be shared with you as part of your formal offer.****

Company

Every day, 4.8 million people use our network. Keeping Britain moving and building a better railway for the future is full of challenges – but also tremendous opportunities.

From our commitments to your development, our range of benefits and our approach to Diversity & Inclusion, we believe there are many reasons to join the team at Network Rail.

We’re proactive in empowering employees with the knowledge to help them progress. We encourage all our employees to be ambitious, and offer great training and career development opportunities. As the railway becomes bigger and more technologically advanced, it’s crucial that our employees have the right skills to develop their careers and meet the challenges ahead.

We believe that investing in our people is one of the most effective ways of improving the safety, reliability and efficiency of the railway.

We also know that it’s vital to get each individual’s training programme just right. As well as helping us to meet our immediate needs, we believe this is an approach that encourages people to stay with us and develop their careers.

Your health, wellbeing and benefits

We believe that safety and performance go hand in hand and this doesn’t just mean safety on the railway! We are committed to the wellbeing of our employees and believe, that should come first.

We provide access to support services such as our employee assistance program to help you with finances, family, health and wellbeing. In addition to this, we offer excellent benefits, are sensitive to work-life balance and encourage our employees to use their 5 volunteer days for their favourite causes.

We have a range of benefits including:

• 28 days annual leave entitlement.
• My benefits – Our discounted online shopping site.
• A range of discounted offers including, childcare vouchers, Healthcare offers – cycle to work, healthcare club discounted membership and other benefits.
• Subsidies of up to 75% on rail and underground season tickets.
• A range of pension schemes.
• 2 weeks paid reserve leave for our Armed Forces community.

What Diversity and Inclusion means to us

‘Diversity’ means recognising differences between people while valuing the contribution they make. ‘Inclusion’ means creating safe and welcoming workplaces with fair cultures that encourages innovative and fresh ways of thinking.

Our aspiration is that the behaviours and actions that support diversity and inclusion will come from the conviction of everyone here at Network Rail – making diversity and inclusion a conscious part of how we run our business throughout Britain.

Disability Confident Leader

Network Rail is an accreditedDisability Confident Leader . This means, where a disabled applicant meets the essential criteria for any of our vacancies, they will receive an interview.

Find out more about our recruitment processhere

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