Personal Assistant

Penguin Random House; London; Hybrid; GBP 40,000 - 80,000; Full time

Job summary

An established industry player is seeking a proactive and detail-oriented individual to join their Distribution division. This strategic role requires exceptional organisational skills and the ability to manage complex schedules and travel logistics for senior leadership. The ideal candidate will thrive in a fast-paced environment, ensuring seamless decision-making and high-level engagements. With a commitment to inclusivity, this company values diverse backgrounds and perspectives, making it an exciting place for creatives to flourish. If you are self-motivated and possess strong problem-solving abilities, this opportunity is perfect for you.

Benefits

Generous Company Pension

Summer Fridays

Audience Tickets

Hybrid Working

Employee Assistance Programme

Access to Free Courses and Training

Local Discounts

Cycle to Work Scheme

Season Ticket Loan

Volunteer Days

Qualifications

• Experience in a busy matrix international organisation supporting senior individuals.
• Ability to manage confidential information and work under pressure.

Responsibilities

• Manage complex diaries and international travel logistics for senior leaders.
• Coordinate events and meetings, ensuring smooth operations.

Skills

Organisational Skills

Problem-Solving

Time Management

Communication Skills

Confidentiality Management

Education

Experience in International Organisation

Proven Track Record in Support Roles

Tools

Microsoft Office Suite

Mac and PC Experience

Job description

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Join the place creatives call home!Fremantle is a world leader in creating, producing and distributing across Entertainment, Drama, Film and Documentary content. Our formats are some of the most successful of all time, and our series and films are watched in 180 countries around the world.

From critically acclaimed dramas like The Responder, starring Martin Freeman, award winning films including Paolo Sorrentino’s Oscar nominated The Hand of God to incredible entertainment like The Rap Game, Too Hot to Handle, The Apprentice and Britain’s Got Talent, we make shows with global appeal.

Our Distribution division has dedicated sales offices in 10 countries, and distributes worldwide. We work with the Fremantle group companies and some of the world's best independent producers and content creators to create, acquire, develop, finance, co-produce, sell and market new formats and finished programming.

Alongside our new content, we also have one of the world’s largest collection of formats and finished programmes, totalling more than 40,000 hours, with rights available across regions and platforms.

Our Purpose

We aspire to tell stories that connect people around the world. We believe our shows should reflect and celebrate the world we live in and we want to create irresistible entertainment and engage with our audience. To achieve this, we must have people from all backgrounds and cultures working in our teams and on our shows, and we commit to creating opportunities for talent by being inclusive in all that we do.

The Role

This role is a strategic position in the Distribution division. It requires foresight, proactive problem-solving, and the ability to act as a key business partner to senior leadership. The ideal candidate will not only manage complex schedules and travel logistics but also anticipate needs, provide thoughtful solutions, and streamline operations to maximise efficiency.

With strong business acumen and excellent organisational skills, this individual will be instrumental in ensuring seamless decision-making and facilitating high-level engagements. Their ability to work autonomously, maintain confidentiality, and liaise effectively with international stakeholders makes them an indispensable asset to the leadership team.

Key Activities and Responsibilities:

• To proactively manage the complex, fast paced and ever-changing diaries for the EVP and VP.
• Extensive international travel management, including visas, accommodation, complex travel itineraries, restaurant booking management and complex meeting schedules especially during key periods such as markets i.e. MIPTV and MIPCOM
• Support with coordinating and managing the logistics and budgets for all events for the division, this includes but is not limited to: International Sales Conference, Town Halls, Office Socials
• Meet and greet internal and external clients, taking messages and fielding queries whilst being the brand ambassador for Fremantle International. This will require adept handling of both creative and commercial stakeholders
• Coordinating meeting room bookings, hospitality and technical aspects as required
• Processing purchase orders, invoices and expenses
• Producing PowerPoint and other presentations
• Key department liaison for all IT and facilities requests – experience with Mac and PC required
• Involved with training new assistant team members and providing holiday cover for other EAs and PAs
• Ad hoc tasks as required

Key competencies and qualifications:

• Demonstrable experience in a busy matrix international organisation, with a proven track record of supporting multiple senior individuals
• Proactive and positive can-do attitude
• Excellent organisational and time-management skills
• Experience of managing confidential information
• Strong problem-solving skills and accuracy and administration; be highly self-motivated
• Experience of working under pressure and multi-tasking and using one’s own initiative
• Ability to prioritise and work to tight deadlines
• Resilient and proactive mind-set with a flexible approach to daily workload
• Ability to work independently
• Excellent attention to detail
• Professional presentation and demeanour with strong written and verbal communication skills
• This role demands a flexible approach and team player attitude
• Excellent M/S Office skills including Word, Excel, Outlook and PowerPoint
• Team-player and able to work within a diverse team with many local and international internal and external stakeholders at all levels up to a very senior level
• Diplomatically and culturally sensitive

Our benefits include: generous company pension, summer Fridays, audience tickets, hybrid working, employee assistance programme, access to free courses and training, local discounts, cycle to work scheme, season ticket loan, and volunteer days.

Fremantle is part of RTL Group , a global leader across broadcast, content and digital, itself a division of the international media giant Bertelsmann .

If you need any of this information in a different format or would like to suggest a different form of application, please contact [e-mail]

Date: 5 May 2025

Location:

London, LND, GB, W1T 1AL

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