Personal Assistant

BAM Group; Kilsyth; On-site; GBP 30,000 - 50,000; Full time

Job summary

Join a forward-thinking company as a Personal Assistant, where your organizational skills will shine. You will play a vital role in supporting the Divisional Commercial Manager, ensuring seamless communication and efficient management of their busy schedule. This position offers a dynamic work environment, with opportunities for personal and professional development. The company values diversity and inclusivity, creating a supportive atmosphere for all employees. If you're looking to make a meaningful impact while building a sustainable future, this role is perfect for you.

Benefits

Competitive Salary

Family-Friendly Policies

8% Matched Pension Contributions

Private Healthcare

Life Assurance

26 Days Holiday

2 Wellbeing Days

1 Volunteering Day

Personal Development Opportunities

Qualifications

• Experience supporting Directors with complex diary management.
• Strong communication and organizational skills are essential.

Responsibilities

• Manage the Director's busy diary and inbox effectively.
• Prepare meeting materials and take minutes for internal and external meetings.

Skills

Business Support Experience

Multi-tasking

Communication Skills

Attention to Detail

Microsoft Suite Knowledge

Organizational Skills

Initiative

Tools

Microsoft Office

Job description

Building a sustainable tomorrow

BAM Infrastructure are looking to recruit an experienced and motivated Personal Assistant to join our ASTI onshore team. As part of this team, you will play a key part in assisting our Divisional Commercial Manager on a daily basis.

You will be required to work out of our Kilsyth, Scotland office.

Your work environment

• BAM operates a flexible working policy

• You will be based at our Kilsyth office.

• People are at the heart of what we do at Bam. We recognise that creating a diverse and inclusive environment that nurtures our employees and encourages them to bring their best and whole self to work is crucial. We're on an exciting journey to get us there by recruiting the very best talent to join us regardless of race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

Your mission

You will be responsible for the following:

• Proactively manage a complex/ busy diary with forward thinking ideas to maximise and prioritise the Director’s time.

• Manage the inbox of the Director, ensuring all emails are properly and efficiently dealt with, keeping track of issues that are pending, and follow up relevant responses.

• As first point of contact, it is key you will be confident with building and maintaining positive working relationships with a wide group of people and teams internally (e.g. commercial, project delivery & corporate) as well as with peers externally.

• Prepare meeting materials – agendas, minutes, and presentations.

• Track and manage dashboards, monthly reports etc.

• Support both internal and external meetings as required by taking minutes, as well as recording, and following up on actions.

• Plan and book travel with the best use of time.

• Take ownership of planning, organising, and managing events such as away days, workshops, and conferences - both internally and with external business partners.

• Maintain confidentiality and a high level of discretion at all times.

• Work with other Business Support’s in the region across all platforms.

• Perform any other Business Support related duties or projects as requested.

Who are we looking for?

Essential Skills and Requirements:

• Previous Business Support experience working at Director level

• Exceptional multi-tasking and prioritising abilities to meet deadline

• Confident manner, and great communication skills

• Excellent attention to detail, and extremely organised

• Excellent knowledge of the Microsoft suite

• Ability to adapt quickly, use initiative and have the confidence to work independently

What’s in it for you?

• Competitive salary

• A wide range of family-friendly policies

• 8 % matched pension contributions

• Private healthcare

• Life assurance

• 26 days holiday

• 2 wellbeing days

• 1 volunteering day

• Personal and professional development

BAM Infrastructure is also committed to equality of opportunity in all its employment practices and to developing policies that support work-life balance.

Who are we?

The art of building is about building for communities; it’s about building for life.

Where others stop, we go further, leading the way towards a sustainable tomorrow for us and future generations. As an industry leader, we raise the bar.

Our values: sustainable, inclusive, collaborative, reliable and ownership, enable us to achieve our ambitions. Today, tomorrow and every day.

Our recruitment process

For more information about the vacancy and our projects, please contact Monica Curl, Recruiter, BAM Infrastructure, Email: [e-mail]

BAM is committed to ensuring a fully inclusive recruitment and onboarding process, so if at anytime you feel you may need any reasonable adjustments, do not hesitate to speak with one of our team, and we will do our best to support you.