Personal Assistant

TN United Kingdom; Kilsyth; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company in infrastructure is seeking an experienced Personal Assistant to support their Divisional Commercial Manager. The role involves managing a busy diary, preparing meeting materials, and maintaining positive relationships internally and externally. The ideal candidate will have strong organizational skills, excellent communication abilities, and experience at the Director level. The company offers a flexible working environment and a range of family-friendly policies.

Benefits

8% matched pension contributions

Life assurance

26 days holiday

Personal and professional development

Qualifications

• Previous Business Support experience working at Director level.
• Exceptional multi-tasking and prioritising abilities.

Responsibilities

• Manage a complex diary and inbox for the Director.
• Prepare meeting materials and take minutes.
• Plan and book travel and manage events.

Skills

Communication

Multi-tasking

Organizational Skills

Attention to Detail

Education

Business Support Experience

Tools

Microsoft Suite

Job description

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BAM Infrastructure are looking to recruit an experienced and motivated Personal Assistant to join our ASTI onshore team. As part of this team, you will play a key part in assisting our Divisional Commercial Manager on a daily basis.

You will be required to work out of our Kilsyth, Scotland office.

Your work environment

BAM operates a flexible working policy

You will be based at our Kilsyth office.

People are at the heart of what we do at Bam. We recognise that creating a diverse and inclusive environment that nurtures our employees and encourages them to bring their best and whole self to work is crucial. We're on an exciting journey to get us there by recruiting the very best talent to join us regardless of race, colour, religion, national or ethnic origin, sexual orientation, gender identity or expression, age, disability or other characteristics.

Your mission

You will be responsible for the following:

Proactively manage a complex/ busy diary with forward thinking ideas to maximise and prioritise the Director’s time.

Manage the inbox of the Director, ensuring all emails are properly and efficiently dealt with, keeping track of issues that are pending, and follow up relevant responses.

As first point of contact, it is key you will be confident with building and maintaining positive working relationships with a wide group of people and teams internally (e.g. commercial, project delivery & corporate) as well as with peers externally.

Prepare meeting materials – agendas, minutes, and presentations.

Track and manage dashboards, monthly reports etc.

Support both internal and external meetings as required by taking minutes, as well as recording, and following up on actions.

Plan and book travel with the best use of time.

Take ownership of planning, organising, and managing events such as away days, workshops, and conferences - both internally and with external business partners.

Maintain confidentiality and a high level of discretion at all times.

Work with other Business Support’s in the region across all platforms.

Perform any other Business Support related duties or projects as requested.

Who are we looking for?

Essential Skills and Requirements:

Previous Business Support experience working at Director level

Exceptional multi-tasking and prioritising abilities to meet deadline

Confident manner, and great communication skills

Excellent attention to detail, and extremely organised

Excellent knowledge of the Microsoft suite

Ability to adapt quickly, use initiative and have the confidence to work independently

What’s in it for you?

A wide range of family-friendly policies

8 % matched pension contributions

Life assurance

26 days holiday

Personal and professional development

BAM Infrastructure is also committed to equality of opportunity in all its employment practices and to developing policies that support work-life balance.

Who are we?

The art of building is about building for communities; it’s about building for life.

Where others stop, we go further, leading the way towards a sustainable tomorrow for us and future generations. As an industry leader, we raise the bar.

Our values: sustainable, inclusive, collaborative, reliable and ownership, enable us to achieve our ambitions. Today, tomorrow and every day.