Executive Personal Assistant

Lilli; England; Remote; GBP 40,000; Full time

Job summary

An established industry player is on the lookout for a detail-oriented Executive Personal Assistant to support the CEO and manage ESG initiatives. This role combines administrative excellence with a commitment to sustainability, requiring a proactive individual skilled in multitasking and financial record-keeping. The ideal candidate will thrive in a dynamic environment, handling everything from calendar management to ESG reporting. With flexible working options and a focus on professional development, this position offers a unique opportunity to make a meaningful impact while growing your career in a supportive setting.

Benefits

Energy bill support

Annual Learning & Development budget

Summer and winter retreats

Cycle to work scheme

Quarterly social meet ups

Enhanced family-friendly packages

28 days annual leave plus bank holidays

Qualifications

• Proven experience as an Executive Personal Assistant at C-Suite level.
• Experience with ESG reporting and compliance.

Responsibilities

• Manage calendars, appointments, and meetings for executives.
• Assist in ESG data collection and compliance reporting.
• Record financial transactions and maintain accurate records.

Skills

Organizational Skills

Time Management

Problem-Solving

Communication Skills

Attention to Detail

Education

Bachelor's degree in Business Administration

Bachelor's degree in Finance

Bachelor's degree in Accounting

Bachelor's degree in Sustainability

Tools

QuickBooks

Xero

Microsoft Office

Google Workspace

Job description

We are seeking a highly organized and detail-orientated Executive Personal Assistant with experience in Environmental, Social, and Governance (ESG) reporting and compliance.

The ideal candidate will work closely with the CEO, provide administrative support, manage bookkeeping tasks, and be heavily involved in ESG-related initiatives. This role requires a proactive individual with excellent multitasking abilities and a strong understanding of financial record-keeping and sustainability principles.

There will be a requirement to attend our Billingshurst Office.

Duties will include:

Personal Assistant Duties:

• Manage calendars, appointments, and meetings
• Handle email correspondence and communication on behalf of executives
• Organise travel arrangements, including flights, accommodations, and itineraries
• Assist with personal errands and confidential matters
• Maintain records and ensure efficient filing systems
• Prepare presentations, reports, and briefing documents
• Board meeting minutes production
• Meeting organisation, attendance, reporting, recording and chasing

Bookkeeping & Financial Administration:

• Record financial transactions and maintain accurate financial records
• Process invoices, receipts, and payments
• Reconcile bank statements and track expenses
• Assist in budget preparation and financial reporting
• Work with accountants to ensure compliance with tax regulations

ESG (Environmental, Social, and Governance) Support:

• Assist in ESG data collection, reporting, and compliance
• Support sustainability initiatives and help track progress on ESG goals
• Research ESG regulations and best practices
• Prepare ESG reports and assist in stakeholder communications
• Help integrate ESG considerations into financial planning and operations

Requirements

Education & Experience:

• Bachelor's degree in Business Administration, Finance, Accounting, Sustainability, or a related field
• Proven experience as an Executive Personal Assistant at C-Suite level
• Experience with ESG reporting, compliance, or sustainability initiatives

Technical Skills:

• Experience as a bookkeeper with proficiency in bookkeeping software such as QuickBooks, Xero or similar
• Strong Microsoft Office / Google Workspace skills
• Familiarity with ESG reporting frameworks (GRI, SASB, TCFD, etc.)

Soft Skills:

• Excellent organizational and time-management skills
• Strong attention to detail and problem-solving abilities
• Discretion and confidentiality in handling sensitive information
• Strong communication and interpersonal skills
• Ability to use initiative and see a job through to completion

Benefits:

• Salary of £40,000 per annum
• Remote & fully flexible working opportunities
• Energy bill support
• Annual Learning & Development budget
• Summer and winter retreats
• Cycle to work scheme
• Quarterly social meet ups
• Enhance Family friendly packages
• A generous 28 days annual leave plus bank holidays

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Administrative

Industries

IT Services and IT Consulting