Personal Assistant

Young Foundations Ltd; Llandyrnog; On-site; GBP 30,000 - 42,000; Full time

Benefits offered by this job

Cycle to work scheme

Blue Light Card discounts

Enhanced annual leave

Enhanced maternity, paternity and co‑p

Wellbeing support – EAP

Free eye care vouchers

Internal progression opportunities

Job summary

Young Foundations Ltd is seeking an experienced Personal Assistant to support the CEO and Managing Director across both organisations. You will manage complex diaries, coordinate meetings, prepare briefs and reports, and act as a trusted first point of contact.

This full-time role requires discretion, excellent organisational skills, and the ability to prioritise competing demands in a fast-paced environment.

Qualifications

• Experience in a similar role is essential.
• Desirable experience in health and social care.

Responsibilities

• Provide executive, administrative and organisational support to the CEO and MD.
• Manage complex diaries and prioritise competing demands.
• Coordinate meetings, agendas and circulate documentation.
• Produce reports, presentations and briefing materials.
• Act as first point of contact, handling emails, calls and correspondence.
• Build relationships with internal teams and external stakeholders.
• Support Board and Executive meetings including minute-taking and actions.
• Organise travel and itineraries; handle logistics.
• Support projects and business initiatives with data collation and reporting.

Skills

Organisational skills

Time management

Written and verbal communication

Discretion

Prioritisation

Attention to detail

Problem solving

Relationship building

Job description

Personal Assistant to CEO and Managing Directors

Hours: Full Time, 40 hours, Permanent

Reports to: Chief Executive Officer and Managing Director

Mental Health Care UK and Young Foundations are seeking a highly organised and professional Personal Assistant to support the Managing Director of Young Foundations and the Chief Executive Officer across both organisations.

This is a key role within the executive function, providing high-level support to ensure the smooth and effective coordination of senior leadership activity. You will play an integral part in managing priorities, facilitating communication and supporting the delivery of strategic objectives across the organisation.

The Role

• Providing comprehensive executive, administrative and organisational support to the CEO and Managing Director
• Managing complex and fast-paced diaries, ensuring effective prioritisation of competing demands
• Coordinating meetings, including scheduling, preparing agendas, and circulating documentation
• Producing high-quality reports, presentations and briefing materials
• Acting as the first point of contact, managing emails, calls and correspondence
• Building and maintaining effective working relationships with internal teams and external stakeholders
• Supporting Board and Executive meetings, including minute-taking and tracking actions
• Organising travel, itineraries and logistical arrangements
• Supporting projects and business initiatives, including data collation and reporting

About You

You will be an experienced Personal Assistant who thrives in a fast-paced, professional environment and is confident supporting senior leaders. You will be proactive, highly organised and able to work with discretion at all times.

You will demonstrate:

• Excellent organisational and time management skills
• Strong written and verbal communication abilities
• The ability to prioritise workload and meet tight deadlines
• High levels of accuracy and attention to detail
• A proactive approach with strong problem-solving capability
• Professionalism and discretion when handling confidential matters
• The ability to build effective working relationships at all levels

Experience in a similar role is essential, with experience in health and social care considered desirable.

• Opportunity to work closely with senior leadership and influence business operations
• A varied and rewarding role with real organisational impact
• Values-led organisations focused on positive outcomes
• Supportive and collaborative working environment
• Career development within a growing organisation

Benefits of working with us

• A rewarding role where your work has real impact
• Internal progression opportunities
• Cycle to work scheme
• Retail savings through the Blue Light Card Scheme
• Enhanced annual leave
• Enhanced maternity, paternity and shared parental leave
• Wellbeing support – Employee assistance programme
• Free eye care vouchers

MHC & Young Foundations are committed to equality, diversity and inclusion. We welcome applications from all genders and backgrounds and are committed to creating a supportive and inclusive workplace.

Safeguarding

MHC & Young Foundations are fully committed to safeguarding and promoting the welfare of children, young people and adults. The safety, protection and wellbeing of those in our care is our highest priority, and we expect all staff, volunteers and partners to share this unwavering commitment.

We operate a robust safer recruitment process in line with statutory guidance across England, Scotland & Wales as applicable.

All appointments are subject to thorough pre-employment checks, including enhanced DBS/PVG checks with barred list checks, a minimum of 3 satisfactory and verifiable employment references, full employment history and verification of any qualifications or professional registrations.

We are committed to creating a culture of vigilance, transparency and accountability where safeguarding is everyone’s responsibility. Any concerns regarding the safety or welfare of vulnerable people in our care will be taken seriously and responded to in line with our safeguarding and child protection procedures.