Personal Assistant

TalentYard Ltd; Greater Manchester; Hybrid; GBP 50,000 - 61,000; Full time

Benefits offered by this job

Hybrid working

Manchester office

Job summary

TalentYard Ltd in Greater Manchester is seeking an experienced Executive Assistant to support the MD in a dynamic, confidential role within a successful manufacturing business. You will manage complex diaries, coordinate UK and international travel, prepare materials, organise meetings, and build strong relationships with internal teams and external stakeholders.

The role is hybrid with 1–2 days at the Manchester office and other days remote, offering up to £55,000 dependent on experience.

Qualifications

• Solid EA experience with strong organisational skills.
• Ability to handle confidential information with discretion.

Responsibilities

• Manage the MD’s complex diary, prioritising commitments and protecting time for key priorities.
• Coordinate UK and international travel, including transport, accommodation and expenses.
• Organise meetings, leadership sessions and customer visits, with agendas, papers and minutes.
• Prepare presentations, reports and briefing documents.
• Handle calls, emails and correspondence with discretion and within authority.
• Build relationships with directors, colleagues, customers, suppliers and external stakeholders.
• Maintain records and confidential files, trackers and deadlines.
• Provide admin support for projects and escalate risks when needed.
• Manage personal appointments and bookings alongside business commitments.

Skills

Executive support

Diary management

Stakeholder liaison

Job description

We have a fantastic rare opportunity to join an established and very successful manufacturing business in South Manchester.

This is a trusted and varied role for someone who can anticipate needs, manage competing priorities and exercise excellent judgement.

You will play a key part in enabling the MD to focus on business leadership and strategic priorities by ensuring their professional commitments, travel, meetings and agreed personal arrangements are managed efficiently and seamlessly.

Working closely with the MD, you will act as a central point of coordination, building strong relationships with internal teams, customers, suppliers and external stakeholders while handling sensitive business and personal information with the utmost confidentiality.

The MD has previously had a PA for over 10 years and is described as very friendly and inspiring.

Key Responsibilities

Executive & Business Support

• Manage the MD’s complex diary, prioritising commitments, resolving scheduling conflicts and protecting time for key business priorities.
• Act as the first point of contact for calls, emails and correspondence, responding and following up on matters within agreed authority.
• Organise meetings, leadership sessions and customer visits, including agendas, papers, facilities, hospitality, minutes and action tracking.
• Prepare presentations, reports, briefing documents and correspondence.
• Coordinate UK and international business travel, including transport, accommodation, itineraries and expenses.
• Build effective working relationships with directors, colleagues, customers, suppliers and external stakeholders.
• Maintain accurate records, confidential files, contact databases and trackers, ensuring deadlines and commitments are met.
• Provide administrative support for selected projects, monitoring progress and escalating risks or delays where appropriate.

Personal Assistance

• Manage agreed personal appointments, diary commitments and reminders alongside business responsibilities.
• Arrange personal travel, accommodation, restaurant reservations, events and other bookings.
• Coordinate agreed household, vehicle, service-provider and personal administration, including researching options, obtaining quotations and following up arrangements.
• Handle private correspondence and sensitive personal information with exceptional discretion.
• Anticipate practical needs and provide reliable, proactive support to help the MD manage their time effectively both inside and outside work.

The right candidate will have solid EA experience and with strong organisation skills as well as a solid understanding of confidentiality.

This is ahybrid role with at least 1 to 2 days based at their Manchester office, the rest of the week remote.

Salary up to £55,000 for the right candidate.