Executive Assistant

IMT Resourcing Solutions Ltd; Hereford; On-site; GBP 35,000 - 40,000; Full time

Job summary

IMT Resourcing Solutions Ltd is recruiting on behalf of a growing Hereford-based client for an experienced Executive Assistant to provide high-level support to the Managing Director.

This role is fully office-based in Hereford, offering a varied day-to-day operation within a small team. You will manage complex scheduling, travel, reports and meetings to keep the MD and business running smoothly.

Qualifications

• Experience in an EA, PA or senior administrative support role.
• Strong organisational skills and excellent attention to detail.
• Confident managing a busy diary and competing priorities.
• Excellent written and verbal communication skills.
• Professional, discreet and comfortable handling confidential information.
• Strong IT skills, including Microsoft Office.

Responsibilities

• Provide comprehensive EA support to the Managing Director.
• Manage a busy and complex diary, arranging meetings and appointments.
• Coordinate travel arrangements, itineraries and accommodation.
• Prepare meeting agendas, papers, presentations and correspondence.
• Attend meetings, take notes and follow up on actions.
• Manage emails and correspondence, prioritising key communications.
• Coordinate internal and external meetings with clients, suppliers and stakeholders.
• Handle confidential and commercially sensitive information with discretion.
• Support the MD with projects, reporting and ad-hoc business activities.
• Help keep the wider office organised and ensure actions are followed through.
• Work closely with the MD and wider team as a trusted, highly organised point of contact.

Skills

Diary management

Organisational skills

Attention to detail

Communication

Discretion

Microsoft Office

Tools

Microsoft Office

Job description

Location: Hereford - fully office-based

Salary: £35,000-£40,000 p/a

Working Pattern: Full time, Monday–Friday

Our client is a growing, close-knit business looking for an experienced Executive Assistant to provide high-level support to the Managing Director.

This is a broad and varied role within a small business, where you’ll become a key point of support to the MD and play an important part in keeping the day-to-day operation organised and running smoothly.

What you’ll do

• Provide comprehensive EA support to the Managing Director
• Manage a busy and complex diary, arranging meetings and appointments
• Coordinate travel arrangements, itineraries and accommodation
• Prepare meeting agendas, papers, presentations and correspondence
• Attend meetings, take notes and follow up on actions
• Manage emails and correspondence, prioritising key communications
• Coordinate internal and external meetings with clients, suppliers and stakeholders
• Handle confidential and commercially sensitive information with discretion
• Support the MD with projects, reporting and ad-hoc business activities
• Help keep the wider office organised and ensure actions are followed through
• You’ll work closely with the Managing Director and wider team, acting as a trusted and highly organised point of contact across the business.

What we’re looking for

• Previous experience in an EA, PA or senior administrative support role
• Strong organisational skills and excellent attention to detail
• Confident managing a busy diary and competing priorities
• Excellent written and verbal communication skills
• Professional, discreet and comfortable handling confidential information
• Strong IT skills, including Microsoft Office
• A proactive approach, with the ability to work independently and use initiative

The ideal candidate will be organised, commercially aware and confident working directly with senior leadership. You’ll enjoy being part of a smaller business where no two days are necessarily the same and where your contribution is genuinely valued.

Why join?

• £35,000–£40,000 salary
• Key support role working closely with the MD
• Varied position within an established small business
• Opportunity to have real visibility and impact
• Full-time, office-based role in Hereford