Personal Assistant

Broadcast Recruit Ltd; Greater London; On-site; GBP 25,000 - 32,000; Full time

Job summary

Sela is seeking a proactive Office Assistant/Team Support to back the Executive Assistant to the CEO and support the London office. You will help with daily administration, formatting presentations, visitor greeting, and office operations in a dynamic sports and entertainment setting.

Role focuses on calendar management, board material preparation, travel claims, onboarding, and coordinating team events, all while maintaining discretion and professionalism in a fast-paced environment.

Qualifications

• 1–2+ years’ experience in an Office Assistant, Junior Administrator, or Team Support role.
• Strong working knowledge of Microsoft 365 (PowerPoint, Outlook, Word).
• Good visual eye for formatting decks, documents, and corporate presentations cleanly.

Responsibilities

• Provide proactive administrative support to the Executive Assistant to the CEO and the London office team.
• Assist with day-to-day executive administration, presentation formatting, visitor reception, and office operations.
• Support with calendar coordination, board packs, travel and expense processing, and meeting preparation.

Skills

Organised

Proactive

Discretion

Team player

Tools

Microsoft 365

PowerPoint

Outlook

Word

Job description

Sela is a dynamic creator of spectacular experiences across the sports and entertainment industries. Building on a world-class reputation and recent international success across London and Los Angeles, we have established a global office in London to develop and deliver world-leading projects outside the Middle East. Our ambition is to build a global portfolio of sports and entertainment properties, providing commercial, operational, creative, and strategic expertise.

Role Overview

To provide proactive administrative support to the Executive Assistant to the CEO and the wider London office team. Acting as a key support pillar, this role assists with day-to-day executive administration, presentation formatting, visitor reception, and smooth office operations. This is an ideal position for an organised, eager-to-learn administrator looking to build a career in executive support and workplace management within a dynamic sports and entertainment business.

Key Responsibilities

Executive & PA Support (Assisting the EA to CEO)

• Presentation Support: Assist in drafting, formatting, and proofreading slides for company-wide Town Hall decks, team updates, and executive presentations using established brand templates.
• Scheduling & Calendar Coordination: Assist the EA with coordinating internal/external meetings, updating calendars, and helping track upcoming leadership milestones and operational deadlines.
• Board & VIP Hospitality Support: Support the EA in preparing for visiting Board members and C-suite guests, including coordinating meeting room setups, catering orders, and on-site greeting.
• Travel & Expense Administration: Collate travel options, draft itineraries, and process expense claims for the wider leadership team in line with company policy.
• Meeting Preparation: Assist with assembling, printing, and distributing board packs, meeting agendas, and taking key action notes when required.

Office Management & Facilities Support

• Day-to-Day Workspace Upkeep: Ensure the office environment remains clean, presentable, and fully stocked throughout the day.
• Building Liaison: Help handle day-to-day facilities requests, coordinating with building management (GPE), reception, and external suppliers under the direction of the EA.
• Inventory Control: Monitor, order, and restock office supplies, kitchen consumables, and basic IT accessories within defined budget limits.
• Visitor Reception: Register all incoming guests via building portals, manage the meeting room booking calendar, and provide a warm, professional welcome to all visitors.

Team Support & General Admin

• Event Coordination: Help organise staff socials, internal team celebrations, and client hosting setups under the guidance of the EA and HR team.
• Onboarding Support: Help welcome new joiners by setting up desks, arranging access passes, and organising starter packs.
• Ad-Hoc Errands: Execute general team errands, local collection runs, and administrative tasks as requested by the EA or Board members.

Qualifications & Experience

• 1–2+ years’ experience in an Office Assistant, Junior Administrator, or Team Support role (experience within sports, media, or creative sectors is a bonus).
• Strong working knowledge of Microsoft 365 (specifically PowerPoint, Outlook, and Word).
• Good visual eye for formatting decks, documents, and corporate presentations cleanly.
• Highly organized, proactive attitude, and eager to learn from a senior EA.
• Strong team player with a high level of discretion and professionalism.

Equal Opportunity Statement

We are committed to encouraging equality, diversity and inclusion among our workforce and recruitment and eliminating unlawful discrimination.