EA/ Executive Assistant

Dynamite Recruitment; Southampton; On-site; GBP 36,000 - 44,000; Full time

Benefits offered by this job

23 days plus bank holidays, increasing

Pension: Auto-enrolment

Staff product and service benefits

Cashplan

Holiday Parks Employee Discount

Employee Assistance Programme

Mortgager Advice service

Bike to Work

Special leave days (2 a year)

Job summary

Dynamite Recruitment is seeking an experienced Executive Assistant/Personal Assistant to support directors and the senior management team in Southampton. The role blends traditional EA/PA duties with broader business administration, project coordination and relationship management.

The successful candidate will be highly organised, proactive and discreet, able to manage multiple priorities and confidential information with professionalism.

Qualifications

• Highly organized with excellent attention to detail.
• Adaptable and able to work with change.
• Proactive and naturally able to think ahead.
• Warm, personable and approachable; knows when pressure needs to be applied.
• Confident communicator who enjoys building relationships.
• Comfortable dealing with people at all levels.
• Discreet, trustworthy and professional.
• Calm under pressure and able to manage competing priorities.
• Ownership mindset; take initiative on ad hoc tasks.

Responsibilities

• Manage and prioritise busy diaries, calendars, meetings and inboxes.
• Act as a key point of contact for internal and external stakeholders.
• Organise meetings, prepare agendas and board papers, take board meeting minutes, notes and follow up on actions.
• Arrange travel, accommodation and itineraries.
• Prepare reports, presentations, correspondence and briefing documents.
• Provide general administrative and organisational support to senior leadership.
• Assist with projects, ensuring actions and deadlines are kept on track.
• Organise events and liaise with clients, senior contacts and external stakeholders.
• Handle confidential and sensitive information with complete discretion.
• Support with HR and financial administration, including expenses and other routine processes.
• Maintain accurate records and documentation.
• Provide guidance and support to junior administrative team members where required.
• Take ownership of ad hoc tasks and provide support wherever needed.

Skills

Highly organized

Adaptable

Proactive

Warm, personable, approachable

Confident communicator

Discreet, trustworthy and professional

Calm under pressure

Ownership mindset

Relationship building

Tools

MS Office

Adobe

Job description

Executive Assistant/ PA

Location: Southampton

Salary: Up to £40,000 per annum

Hours: Monday to Friday, 37.5 hours per week

Plus a range of Fantastic benefits when permanent including :

• 23 days plus bank holidays, increasing to 25 days with service
• Pension: Auto-enrolment
• Staff product and service benefits
• Cashplan
• Discount on Holiday Parks Employee Discount,
• Employee Assistance Programme (inc Health advice),
• Mortgager Advice service
• Bike to Work
• Special leave days (2 a year)

We are looking for an experienced Executive Assistant/Personal Assistant to join the team with immediate effect

The successful candidate will be supporting the directors and senior management team in playing an important role within the day-to-day running of the organisation. Personality and cultural fit are particularly important, and we are looking for someone who is warm, approachable, professional and genuinely enjoys working closely with people.

We are looking for an exceptional Executive Assistant / Personal Assistant to provide high-level support to senior leadership within a busy and dynamic organisation.

This is a varied role that will combine traditional EA/PA responsibilities with wider business administration, project coordination and relationship management. No two days are necessarily the same, so we are looking for someone who is proactive, adaptable and enjoys being involved.

Key Responsibilities as an EA/ PA

• Manage and prioritise busy diaries, calendars, meetings and inboxes.
• Act as a key point of contact for internal and external stakeholders.
• Organise meetings, prepare agendas and board papers, take board meeting minutes, notes and follow up on actions.
• Arrange travel, accommodation and itineraries.
• Prepare reports, presentations, correspondence and briefing documents.
• Provide general administrative and organisational support to senior leadership.
• Assist with projects, ensuring actions and deadlines are kept on track.
• Organise events and liaise with clients, senior contacts and external stakeholders.
• Handle confidential and sensitive information with complete discretion.
• Support with HR and financial administration, including expenses and other routine processes.
• Maintain accurate records and documentation.
• Provide guidance and support to junior administrative team members where required.
• Take ownership of ad hoc tasks and provide support wherever needed.

What We're Really Looking For

Whilst previous EA, PA experience is required, personality is just as important as experience.

• Highly organised with excellent attention to detail.
• Someone who is adaptable and can work with change
• Proactive and naturally able to think ahead.
• Warm, personable and approachable however knows when pressure needs to be applied
• A confident communicator who enjoys building relationships.
• Comfortable dealing with people at all levels.
• Discreet, trustworthy and professional.
• Calm under pressure and able to manage competing priorities and communicate this with the wider team
• Resourceful, flexible and happy to get involved.
• Someone who takes ownership rather than waiting to be asked
• Able to build effective working relationships, demonstrate empathy, adapt communication style to different audiences, and manage challenging situations professionally
• Competent user of MS Office e.g. MS Word, Powerpoint, Excel and also Adobe.

What Good Looks Like

Ultimately, this person will become a trusted right hand to senior leadership.

They will anticipate what needs to be done and keep things moving, ensure nothing falls through the cracks and bring a sense of organisation and calm to a busy environment.

We are looking for someone who has the experience to do the job, but whose personality, communication style and ability to build trust will make them truly successful in the role.