Personal Assistant

Miller; Greater London; On-site; GBP 32,000 - 46,000; Full time

Benefits offered by this job

10% pension contribution matched up to

Private Medical Insurance

Medicare cash plan

25 days annual leave (flexible)

Life Assurance

Income Protection

Critical Illness cover

Enhanced Maternity/Paternity/Parental

Job summary

Miller, based in London, seeks an organised Personal Assistant/Administrative Support professional to back the Business Unit and senior management. You will manage calendars, coordinate travel and events, handle correspondence and prepare documents for meetings.

Key responsibilities include minute-taking, expense processing, and maintaining Salesforce databases. A proactive, collaborative approach to supporting multiple teams is essential.

Qualifications

• Experience providing secretarial support to senior management or business units.
• Ability to manage calendars, arrange meetings, travel and accommodation.
• Strong written and verbal communication skills; professional correspondence.
• Experience arranging events, conferences and seminars.

Responsibilities

• Provide secretarial support to a Head of a Business Unit or Senior Management Team Leader(s).
• Manage schedules and diaries, meetings, teleconferences, travel and hotel arrangements.
• Handle correspondence and inquiries including phone, email and letters.
• Prepare documents, briefing papers, reports and presentations for meetings.
• Process expenses and maintain filing systems.
• Provide general administrative support and coordinate team events.
• Take and distribute minutes of meetings.
• Maintain internal databases (Salesforce) and liaise with staff and external parties.
• Provide cover for other PAs as required and support BU Team Secretaries as needed.
• Ensure adherence to Miller policies, procedures and applicable rules.

Skills

Secretarial support

Diary management

Travel arrangements

Events coordination

Stakeholder liaison

Salesforce

Tools

Salesforce

Microsoft Office

Job description

About us

Headquartered in London, we operate internationally and at Lloyd’s. With a global team of over 1000 people and 10 international offices, we’re able to advise from Brussels to Bermuda. As an independent (re)insurance broking firm we work with intermediaries, direct insureds and reinsures. For over 120 years we’ve been industry leaders in a variety of specialist areas.

Working here

A career with us means the freedom to flourish. Whether you’re beginning your journey or ready to make your next move you’ll find a team of talented, inspirational people who care about their work and each other.

What really sets us apart is our people. We’re a diverse range of passionate advocates for doing things differently. We work together as one team, and our aim is always the outcome that will benefit everyone.

What you’ll do:

To provide comprehensive administrative and operational support to a Business Unit and/or Senior Management Team Leader(s), facilitating their ability, along with their senior team, to concentrate on core responsibilities and strategic objectives.

Role Responsibilities

• Provide secretarial support to a Head of Business Unit and/or Senior Management Team Leader(s)


• Manage schedules and diaries by arranging and planning meetings, teleconferences, travel and hotel accommodation


• Manage all correspondence and enquiries, including phone calls, emails and letters


• Produce and provide documents, briefing papers, reports and presentations for meetings


• Processing expenses and maintaining a filing system


• Providing general administrative support


• Planning conferences, workshops, seminars and other team events


• Arranging dinners, social events and public appearances
  
• Taking minutes at meetings, preparing the minutes and subsequently distributing to all participants


• Liaising with other members of staff and external parties such as clients/visitors


• Contribute to and manage projects


• Maintain and update internal databases (Salesforce).


• Provide cover for other PA’s as and when required


• Providing support to the BU Team Secretaries by offering guidance and assisting with the coordination of team events and activities to ensure their successful delivery.


• Adhere to and meet fully the expectations of Miller, as set out in its policies and procedures, training material, and embedded in its systems and controls. Our policies and procedures are written to encapsulate the compliance, legal and financial crime related legislation and regulations which apply to Miller.


• Comply with any external rules and requirements imposed on individuals performing their role at Miller, such as Lloyd’s byelaws and FCA rules.


• Promote Miller brand and values to enhance Miller’s reputation in the market

Benefits

On top of a competitive salary we offer a fantastic benefits package including:

• 10% pension contribution from Miller. In addition, Miller will match any employee contributions up to 5%.


• Private Medical Insurance


• Medicare cash plan


• Minimum of 25 days annual leave (with flexibility to buy more)


• Life Assurance


• Income Protection


• Critical Illness cover


• Enhanced Maternity, Paternity Adoption and Shared Parental Leave

At Miller, we are committed to creating an inclusive and supportive environment for all candidates. If you require any adjustments or accommodations to support you during the application process, please don’t hesitate to let us know.