Personal Assistant

Birmingham City Council; Birmingham; Hybrid; GBP 25,000 - 34,000; Full time

Benefits offered by this job

Flexible working hours

Permanent position

Supportive team environment

Exposure to senior leadership

Team meetings

Job summary

Birmingham City Council is seeking a Personal Assistant to the Director of Economy & Skills. You will provide high-level administrative and organisational support, manage diaries, coordinate meetings, prepare agendas and take notes while handling sensitive information.

You will work with senior leaders during a period of change, offering discretion, resilience and strong communication. The role is full-time, 36.5 hours, Monday to Friday, with flexible hours and hybrid working.

Qualifications

• Strong PA background gained in public or private sector.
• Highly organised, dependable and responsive.
• Excellent communication and judgement.
• Ability to build effective working relationships at all levels.

Responsibilities

• Manage complex diaries and inboxes.
• Coordinate meetings and prepare agendas.
• Take accurate meeting notes and follow up on actions.
• Handle ad hoc administrative tasks with discretion.
• Support senior leaders through organisational change.

Skills

PA experience

Discretion

Communication

Organisation

Tools

SharePoint

Microsoft Lists

Copilot

MS Office

Job description

As Personal Assistant to the Director of Economy & Skills, you will provide high-level administrative and organisational support while working closely with the PA to the Executive Director, who will oversee and provide guidance for the role. Your responsibilities will include complex diary and inbox management, coordinating meetings, preparing agendas, taking meeting notes, and handling a variety of ad hoc administrative tasks. You will be supporting senior leaders through a period of organisational change, requiring professionalism, discretion and the ability to manage sensitive information. This is a full-time role working 36.5 hours per week, Monday to Friday, with flexible working hours between 8am and 6pm and a hybrid working arrangement.

To be successful, you will have a strong PA background gained within either the public or private sector and be confident in supporting senior leadership teams. You will be highly organised, dependable and responsive, with excellent communication and judgement. You'll be comfortable managing competing priorities, working in an evolving environment and handling sensitive matters with discretion. Strong Microsoft Office skills are essential, with experience of SharePoint, Microsoft Lists or Copilot being advantageous. You will be proactive, resilient, adaptable and open to the opportunity becoming permanent. The ability to build effective working relationships and work closely with colleagues at all levels is key.

What you'll get in return

• Flexible working hours
• Opportunity to secure a permanent position and for progression.
• Supportive and collaborative team environment
• Working alongside an experienced team of PAs and business support professionals
• Monthly in-person team meetings
• Exposure to senior leadership within a high-profile directorate
• Opportunity to contribute during an important period of organisational transformation and change
• Competitive hourly rate and the chance to make a meaningful impact within a large public sector organisation.