Personal Assistant

Bain and Gray; Greater London; Sur place; GBP 40 000 - 65 000; Plein temps

Résumé du poste

Bain and Gray, a prestigious investment firm in Fitzrovia, seeks a polished PA to support the Senior EA, CEO and CIO. This role blends traditional PA duties with project coordination and charity initiatives, offering exposure to both business and personal matters.

You will join a professional support team in a fast-paced environment, taking ownership and contributing to a dynamic, high-performing culture.

Qualifications

• 3–5+ years' experience in a PA or similar role.
• Extremely organised, detail oriented and able to multitask.
• Discreet and professional with strong judgement.
• Experience in financial services preferred.

Responsabilités

• Provide high-level PA and admin support to Senior EA, CEO, CIO and management.
• Manage diaries and coordinate meetings with priorities.
• Support charitable organisations; coordinate trustee meetings and minutes.
• Contribute to annual impact reporting and charity initiatives.
• Assist with projects, research, presentations and briefing materials.
• Coordinate complex travel itineraries and logistics.
• Support financial administration: expenses, invoices, reconciliations, records.
• Assist with personal administration and household matters.
• Help organise internal events and team support.

Connaissances

Diary management

Meeting coordination

Stakeholder liaison

MS Office

Financial administration

Formation

Outils

QuickBooks

Description du poste

Reference: TP7599

We are delighted to be working with a prestigious and highly successful investment firm based in the heart of Fitzrovia, who are looking for a polished, proactive and exceptionally organised PA to join their team! This is a fantastic opportunity to work closely with a highly experienced Senior EA supporting the CEO and CIO, within a dynamic, collaborative, and high-performing environment. The role offers a brilliant mix of traditional PA responsibilities, project coordination and involvement in the firm's charitable initiatives. You will be working alongside an established support team, providing invaluable assistance across both business and personal matters, with a particular focus on the charity and research side of the role. This is a varied position where no two days will be the same, and would suit someone who thrives in a fast-paced environment, enjoys taking ownership, and has a genuine interest in making a positive impact.

The Role:

• Providing high-level PA and administrative support to the Senior EA, CEO, CIO and wider management team


• Managing diaries, coordinating meetings and ensuring priorities are handled efficiently


• Supporting charitable organisations, including coordinating trustee meetings, preparing agendas, taking minutes and assisting with due diligence


• Collating project updates and reports, contributing to annual impact reporting and supporting charity-related initiatives


• Assisting with special projects, research, presentations and briefing materials


• Coordinating complex business and personal travel, including detailed itineraries and logistics


• Supporting financial administration, including expenses, invoices, reconciliations and record keeping


• Assisting with personal administration, including insurance renewals, subscriptions and household matters


• Helping organise internal events and supporting the wider team with ad hoc projects

The Ideal Candidate:

• 3–5+ years' experience in a PA or similar administrative role, ideally within financial services


• Exceptionally organised, detail-oriented and able to juggle multiple priorities


• Mature, discreet and highly professional, with excellent judgement


• Confident, personable and comfortable working with senior stakeholders


• Proactive, adaptable and completely unflappable under pressure


• Strong Microsoft Office skills, particularly Outlook, Word and Excel


• Financial administration experience would be advantageous, particularly knowledge of QuickBooks


• A collaborative team player with a positive, can-do attitude and a willingness to get stuck in!

This is a wonderful opportunity for an ambitious and capable PA who is looking to build their career within a highly regarded investment firm, working alongside an accomplished Senior EA and gaining exposure to an exciting variety of responsibilities.

Bain and Gray is an equal opportunities employer. We continually strive to improve our processes around our diversity, equity and inclusion strategy.