Personal Assistant

NHS National Services Scotland; Glasgow; On-site; GBP 25,000 - 35,000; Full time

Job summary

An established healthcare system is seeking a motivated personal assistant to support senior management. This role involves managing diaries, coordinating meetings, and maintaining accurate records, ensuring smooth operations within a busy healthcare environment. The ideal candidate will possess strong organizational skills and be adept at communication, playing a vital role in facilitating effective management. If you're looking to contribute to a dynamic team within a leading healthcare organization, this position offers a rewarding opportunity to make a difference in patient care and service delivery.

Qualifications

• Experience in managing diaries and coordinating meetings is essential.
• Strong communication skills and attention to detail are required.

Responsibilities

• Manage diaries for General Manager and Clinical Service Manager.
• Attend meetings and take minutes, ensuring action points are recorded.
• Coordinate and reserve meeting accommodations as needed.

Skills

Diary Management

Minute Taking

Meeting Coordination

Record Keeping

Communication Skills

Education

High School Diploma

Relevant Administrative Qualification

Tools

SSTS (Staffing System)

Rotawatch

Job description

NHS Greater Glasgow and Clyde is one of the largest healthcare systems in the UK employing around 40,000 staff in a wide range of clinical and non-clinical professions and job roles. We deliver acute hospital, primary, community and mental health care services to a population of over 1.15 million and a wider population of 2.2 million when our regional and national services are included.

Position: Experienced and motivated personal assistant required for General Manager & Clinical Service Manager.

Responsibilities:

1. Manage and maintain GM & CSM diaries.
2. Attend and minute action points at a substantial number of meetings within OPSS & sometimes external partners.
3. Offer availability to appoint meetings and co-ordinate, reserving meeting accommodation as required.
4. Maintain SSTS for Management roster.
5. Maintain accurate records of Complaints for service & attend weekly meetings.
6. Follow up Action Plans once generated on the issue of Final Responses to ensure these are captured for record purposes.
7. Generate invites to Study sessions for Stroke Education & capture nominations for Register.
8. Maintain accurate distribution lists for all contact meeting Groups.
9. Cover for PA colleagues on leave.
10. Assist with Consultants’ On Call rota amendments & uploading to Rotawatch when required.
11. Any other duties as instructed by GM / CSM.

Informal Contact: Alisha Cairns, Interim Admin Manager on 0141 211 3262 or [e-mail]

Inclusivity Statement: NHS Greater Glasgow and Clyde encourages applications from all sections of the community. We promote a culture of inclusion across the organisation and are proud of the diverse workforce we have.

Forces Friendly Employer: By signing the Armed Forces Covenant, NHSGGC has pledged its commitment to being a Forces Friendly Employer. We support applications from across the Armed Forces Community, recognising military skills, experience and qualifications during the recruitment and selection process.

Application Integrity: Candidates should provide original and authentic responses to all questions within the application form. The use of artificial intelligence (AI), automated tools, or other third-party assistance to generate, draft, or significantly modify responses is strongly discouraged. By submitting your application, you confirm that all answers are your own work, reflect your personal knowledge, skills and experience, and have not been solely produced or altered by AI or similar technologies. Failure to comply with this requirement may result in your application being withdrawn from the application process.