Personal Assistant

JR United Kingdom; City of Edinburgh; On-site; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a dynamic Executive Assistant to support key leadership in Edinburgh. This role involves managing administrative tasks, coordinating events, and facilitating communication across teams. Ideal candidates will bring strong organisational and interpersonal skills, with a proven ability to thrive in fast-paced environments. Join a purpose-driven company that values innovation and offers extensive learning opportunities. Be part of a team that makes a meaningful impact through diverse projects and initiatives.

Benefits

Pension

Healthcare

Life Assurance

Laptop

Phone

Extensive Training Resources

Qualifications

• Proven experience as a Personal Assistant or Executive Assistant.
• Strong ability to manage multiple tasks and deadlines effectively.

Responsibilities

• Provide administrative support to the Head of Sales and Sales Director.
• Manage meetings, travel arrangements, and office operations.
• Support event arrangements and marketing initiatives.

Skills

Organisational Skills

Communication Skills

Interpersonal Skills

Office 365 Proficiency

Event Management

Education

Experience in PA/EA Role

Experience Handling Confidential Information

Tools

Office 365

Job description

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If you need support in completing the application or if you require a different format of this document, please contact us at [emailprotected] or call the TCS London Office at 02031552100 with the subject line: “Application Support Request”.

Role: Personal Assistant

Job Type: Permanent

Location: Edinburgh

Ready to utilise your communication and organisational skills?

Join us as a Executive Assistant

Careers at TCS: It means more

TCS is a purpose-led transformation company, built on belief. We do not just help businesses to transform through technology; we support them in making a meaningful difference to the people and communities they serve. Our clients include some of the biggest brands in the UK and worldwide. For you, it means more to make an impact that matters through challenging projects demanding innovation and thought leadership.

• Gain access to endless learning opportunities.
• Be part of an exciting team where you will be challenged every day.
• Build strong relationships with a diverse range of stakeholders.

The Role

As an Executive Assistant, you will provide administrative assistance to the TCS Scotland Head and Sales Director UK&I. You will be the single point of contact for TCS Scotland and the Sales Team, managing the Scotland office and completing administrative and organisational duties. Travel to London and other TCS locations may be required occasionally.

Key responsibilities:

Personal Assistant to Head of Sales

• Arrange meetings & travel for the TCS Scotland Head.
• Create/update presentations and articles on Scotland activities for meetings, events, panels, bids, PR, etc.
• Handle registrations for events.
• Manage legal documents.
• Approve actions for travel, claims, leave, visas, equipment, and services.
• Update leave planner for the sales team.
• Support onboarding of new employees, including tagging, updating systems, and arranging equipment.
• Ensure allocations are tagged quarterly for all team members.

Scotland Business & Account Teams Support

• Collate and present management data for the monthly Scotland report.
• Arrange and attend quarterly Scotland Account calls.
• Manage membership renewal dates and invoice payments.
• Support merchandising and branding requests for events.
• Administer and update the Scotland site.
• Communicate information and initiatives, and collate information from account teams.

Office Management

• Arrange annual rental contract renewal.
• Provide annual budget figures for office costs.
• Prepare monthly Health & Safety, Sustainability, and Admin reports.
• Handle payment of invoices for office rental and services.
• Submit Business Rate applications and maintain accounts.
• Control security and access to the office and car park.
• Order office supplies, book meeting spaces, and arrange maintenance as needed.
• Support visitors and coordinate events and meetings in the office.

Events, Marketing & PR

• Support event arrangements, including venue sourcing, budgeting, invoicing, speaker arrangements, invitations, liaising with teams and external agencies, reporting, and post-event follow-up.
• Assist with submissions for awards and sponsorship opportunities.
• Support PR & social media activities.

Corporate Social Responsibility (CSR)

• Promote and support UKI STEM/CSR initiatives in Scotland.
• Generate reports and attend monthly calls.
• Provide general ad hoc admin support.

Your Profile

Key Skills/Knowledge/Experience

• Excellent organisational, planning, and interpersonal skills.
• Ability to build relationships at all levels, internally and externally.
• Adaptability to fast-moving deadlines and multiple requests.
• Excellent written and verbal communication skills.
• Proficiency with Office 365 and quick learner of new systems.
• Ability to work autonomously and proactively, as well as part of a team, remotely and in person.
• Confidentiality and professionalism.
• Experience in a similar role, including PA/EA for senior management, event management, and handling confidential information.
• Skills in management, data collation, reporting, and office management.

TCS is recognized as a Top Employer, offering competitive packages including pension, healthcare, life assurance, laptop, phone, and extensive training resources.

Diversity, Inclusion, and Wellbeing

We are committed to accessibility and fostering an inclusive culture. Our initiatives include employee networks and wellness programs. We welcome applications from diverse backgrounds and encourage disabled individuals to apply.

If you need adjustments during the application or interview process, contact us at [emailprotected] with the subject: “Adjustment Request,” or call 02031552100.

Next Steps

Due to high application volume, individual responses may not be provided. If you do not hear within 30 days, consider your application unsuccessful. Join us and do more of what matters. Apply online now.