Personal Assistant

(function(w,d,s,l,i){w[l]=w[l]|[];w[l].push({'gtm.start':new Date().getTime(),event:'gtm.js'});var f; Glasgow; On-site; GBP 30,000 - 35,000; Full time

Job summary

An established industry player is looking for a Property Personal Assistant to ensure the smooth operation of their Glasgow office. This role involves providing comprehensive administrative support to senior management and coordinating office activities. The ideal candidate will be proactive, possess strong organisational skills, and be proficient in Microsoft Office. You'll be at the heart of the office, managing communications and supporting various projects, making this an exciting opportunity to grow in a dynamic environment.

Qualifications

• Strong organisational and administrative skills are essential.
• Service-oriented with excellent communication abilities.

Responsibilities

• Organise administrative activities for smooth office operation.
• Manage emails and correspondence for the Head of Scotland.

Skills

Organisational Skills

Communication Skills

Microsoft Office Suite

Proactivity

Attention to Detail

Tools

Horizon System

SharePoint

Job description

Job Role - Property Personal Assistant

Location - Glasgow

Salary - GBP30,000 - GBP35,000 DOE

Job Type - Permanent - Office Based 5 Days

The Role

Our client is seeking an Office Manager/PA to organise administrative activities ensuring the smooth operation of the office while providing PA support to the Head of Scotland. Support will also be provided to the Senior Property Manager, Associate Legal Director, and the team as needed.

Key Responsibilities

Office Management Responsibilities

• Organise administrative activities that facilitate the smooth running of the office, including managing people, information, and resources.
• Coordinate office alterations, including layout changes, furniture, and IT equipment procurement.
• Manage onboarding for new staff, including setting up IT and phone systems.
• Assist in recruiting new staff, including training and inductions with department heads.
• Organise company events, social gatherings, and conferences.
• Host meetings and greet guests.
• Implement and maintain office administrative systems and procedures.
• Take minutes during meetings as required.

Personal Assistant to Head of Scotland

• Manage emails and correspondence on behalf of the Head of Scotland.
• Assist in preparing reports for Management Meetings.
• Support with lease data forms for the Lease Management Team.
• Utilise Horizon system and SharePoint to retrieve information.
• Manage diaries/calendars and organise meetings.
• Handle general administration tasks such as arranging meetings, booking rooms, refreshments, train tickets, accommodation, and preparing expenses.
• Support special projects and monitor void transactions as needed.
• Provide wider support to the Property Manager, Legal Counsel, and team members.

Person Specification

• Strong organisational and administrative skills.
• Service-oriented with excellent communication abilities.
• Enthusiastic, proactive, and a team player.
• Flexible with a positive attitude, willing to undertake various tasks.
• Ability to work independently and take responsibility.
• High attention to detail.
• Proficient with Microsoft Office Suite.
• Ability to develop and maintain professional relationships.
• Confident in phone communication.
• Capable of managing a busy workload effectively.

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