Personal Assistant

DiverseJobsMatter; City of Edinburgh; On-site; GBP 25,000 - 35,000; Full time

Job summary

A leading company is seeking a proactive Personal Assistant in Edinburgh to provide essential administrative support to legal professionals. This role involves managing schedules, client communications, and ensuring compliance within a dynamic legal team. The ideal candidate will thrive in a collaborative environment and contribute to a culture of continuous improvement and diversity.

Qualifications

• Experience with matter management and compliance processes.
• Exceptional diary and travel management capabilities.

Responsibilities

• Manage complex schedules and support client communications.
• Assist with event planning and contribute to bids and tenders.

Skills

Organisational Skills

Communication

Attention to Detail

Tools

Legal Systems

Administrative Tools

Job description

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Our client is seeking a highly organised and proactive Legal PA to join their Edinburgh office. This role is essential in providing comprehensive administrative and organisational support to legal professionals, enabling them to focus on delivering exceptional services to clients. From managing complex schedules to supporting client communications and legal documentation, this is a key role in ensuring the smooth day-to-day operations of a high-performing legal team.

Key Responsibilities

• Partner with Finance to support fee earners in client billing, reporting, and management of matter balances and working capital
• Assist Business Development teams with event planning, CRM updates, CV maintenance, and contributions to bids and tenders
• Support Client Relationship Partners (CRPs) by organising meetings and compiling client-specific reports
• Manage matter opening processes, including rate application, engagement letters, and liaison with the Business Acceptance Unit
• Conduct conflict checks and Client Due Diligence, and complete Client Matter Inception (CMI) processes in line with compliance standards

Candidate Profile

• Strong collaborative skills to work effectively across Finance, Business Development, and legal teams
• Experience with matter management, compliance processes, and legal administrative protocols
• Exceptional diary and travel management capabilities, and strong meeting preparation skills
• Technically proficient with legal systems and administrative tools
• Excellent attention to detail, organisational ability, and communication skills

Why Join Our Client?

Our client offers a culture centred on continuous improvement, development, and collaboration. With a strong commitment to diversity and inclusion, they provide a supportive environment where professionals can thrive and reach their full potential while contributing to a forward-thinking legal practice.

How to Apply

If you’re ready to take the next step in your legal support career, click the Apply button to view the full role profile and start your application today.

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative and Legal

• Industries

  Legal Services

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