Personal Assistant – Luxury Global Brand

Retail Human Resources plc; Greater London; On-site; GBP 38,000 - 52,000; Full time

Job summary

Retail Human Resources plc is seeking a talented Personal Assistant to join a luxury, global brand in Central London on a temporary basis. You will provide high-level administrative and diary support to several Vice Presidents, in a fast-paced, discreet environment.

The role requires exceptional organisational skills, meticulous attention to detail, and the ability to manage multiple priorities with confidence.

Qualifications

• Proven experience supporting senior executives, ideally multiple stakeholders.
• Excellent diary management and calendar coordination.
• Discretion and ability to handle confidential information.
• Confident communication with senior individuals at all levels.
• Calm, proactive and solutions-focused approach.
• Ability to anticipate needs rather than simply react to requests.

Responsibilities

• Manage complex and changing diaries for multiple VPs.
• Coordinate internal and external meetings across time zones.
• Arrange travel, accommodation and itineraries.
• Prepare documents and meeting materials.
• Handle high volumes of emails with a professional, proactive approach.
• Liaise with senior stakeholders and external contacts.
• Support wider team and office requirements as needed.

Skills

Diary management

Meetings coordination

Travel arrangements

Discretion

Stakeholder liaison

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Personal Assistant – Luxury Global Brand

Temporary Assignment | Immediate Start | Central London | Fully Office-Based

Our client is a prestigious, globally recognised luxury brand, and we are currently seeking an exceptional Personal Assistant to join their London team on an immediate-start temporary basis through to February 2027.

This is a fast-paced, high-profile role supporting multiple Vice Presidents, where exceptional organisation, discretion and the ability to operate confidently in a demanding environment will be essential.

The Role

Working closely with several senior executives, you will provide first-class administrative and diary support across a busy and varied workload. You will be responsible for keeping complex schedules running seamlessly, anticipating requirements and ensuring senior stakeholders are fully supported day to day.

Key responsibilities will include:

• Managing multiple complex and constantly changing diaries
• Coordinating internal and external meetings across different time zones
• Arranging travel, accommodation and detailed itineraries
• Managing meeting logistics, agendas and follow-up actions
• Handling a high volume of emails and correspondence
• Liaising confidently with senior stakeholders, clients and external contacts
• Preparing documents, presentations and meeting materials where required
• Managing competing priorities and last-minute changes with composure
• Supporting wider team and office requirements as needed
• Maintaining a high level of confidentiality when dealing with sensitive information

About You

We are looking for an experienced PA, Executive Assistant or Team Assistant who is comfortable working at senior level within a fast-paced, corporate or luxury environment.

You will ideally have:

• Previous experience supporting senior executives, ideally multiple stakeholders
• Strong experience managing complex diaries and demanding schedules
• Excellent attention to detail and exceptional organisational skills
• The confidence to communicate with senior individuals at all levels
• A calm, proactive and solutions-focused approach
• The ability to anticipate needs rather than simply react to requests
• Excellent written and verbal communication skills
• Strong Microsoft Office skills
• A polished, professional and discreet manner

This is an excellent opportunity for an accomplished PA/EA to gain experience within a highly regarded international luxury organisation, supporting senior leadership in a genuinely fast-moving environment.

Reference: HD: PA