Personal Assistant

R M S Recruitment Limited; City Of London; On-site; GBP 35,000 - 45,000; Full time

Job summary

RM S Recruitment Limited is seeking a Personal Assistant in London for a hands-on, diary-driven role supporting the Studio Principal of Architecture. You will manage a complex diary, inbox and travel, while coordinating meetings and preparing materials for senior stakeholders.

They require 3–5 years in a PA/EA role, with a bias towards creative environments. Excellent organisation, proactive mindset and strong relationship skills are essential to thrive in this collaborative team.

Qualifications

• Around 3–5 years’ experience in a similar PA/EA role
• Experience within a creative, architecture, design or similar environment would be highly desirable
• Excellent diary and inbox management skills
• Highly organised, thorough and proactive, with exceptional attention to detail
• Incredibly switched on, with excellent judgement and the ability to anticipate needs
• Personable, professional and confident in building relationships at all levels
• A genuine team player who will integrate seamlessly into the wider team
• Flexible, adaptable and resilient, with a positive and solutions-focused approach
• Happy to roll up your sleeves and take ownership
• Proficient in MS Office; Adobe Photoshop/InDesign experience would be a bonus

Responsibilities

• Full ownership of the Principal’s complex diary, coordinating internal and external meetings and managing competing priorities
• Managing and overseeing his inbox and correspondence
• Acting as a trusted gatekeeper, ensuring his time is managed effectively and protecting space for breaks and focused work
• Coordinating travel and accommodation, including regular travel arrangements
• Organising meetings and preparing documents and presentations
• Taking minutes and following up on actions to ensure everything is completed
• Supporting with new business enquiries, spreadsheets and tracking actions
• Liaising with senior stakeholders, clients and external contacts
• Working closely with the wider EA/PA team to ensure the smooth running of the studio
• Supporting with expenses and occasional ad-hoc personal tasks
• Being a hands-on member of the team and supporting wherever needed

Skills

Diary management

Inbox management

Excellent organisation

Attention to detail

Relationship building

Team player

MS Office

Photoshop/InDesign

Tools

MS Office

Photoshop/InDesign

Job description

Key Details:

Role: Personal Assistant

Location: London

Days in Office:5 days

Hours: 09:30am - 17:30pm

Contract Type:Contract,Full-Time

Contract Length: 3 months

Start Date:ASAP

Salary:Up to £45,000 DOE

Company Overview:We have a lovely contract with one of our favourite long-standing clients.You’d be joining a highly collaborative and creative team, supporting the Studio Principal of Architecture in a genuinely varied and hands‑on role They’re looking for someone with strong organisational skills, excellent attention to detail and a proactive approach, who can provide effective one‑to‑one support while also becoming a valued member of the wider EA/PA team.

They’re looking for someone who can act as a trusted gatekeeper, taking ownership of his diary and inbox, anticipating what he needs and ensuring his day runs smoothly, use your initiative and make sure things get done. It’s a particularly lovely opportunity for someone with 3–5 years’ experience, although they’re very open to someone slightly earlier in their career who is eager, bright and keen to develop. A background within a creative environment, architecture, design or a similarly fast‑paced industry would be a real bonus. The team is incredibly important to them, so they’re looking for someone personable and collaborative who will gel naturally with the wider studio and genuinely enjoy being part of a close‑knit team.

Responsibilities:

• Full ownership of the Principal’s complex diary, coordinating internal and external meetings and managing competing priorities
• Managing and overseeing his inbox and correspondence
• Acting as a trusted gatekeeper, ensuring his time is managed effectively and protecting space for breaks and focused work
• Coordinating travel and accommodation, including regular travel arrangements
• Organising meetings and preparing documents and presentations
• Taking minutes and following up on actions to ensure everything is completed
• Supporting with new business enquiries, spreadsheets and tracking actions
• Liaising with senior stakeholders, clients and external contacts
• Working closely with the wider EA/PA team to ensure the smooth running of the studio
• Supporting with expenses and occasional ad‑hoc personal tasks
• Being a hands‑on member of the team and supporting wherever needed

Experience & Skills:

• Around 3 – 5 years’ experience in a similar PA / EA role
• Experience within a creative, architecture, design or similar environment would be highly desirable
• Excellent diary and inbox management skills
• Highly organised, thorough and proactive, with exceptional attention to detail
• Incredibly switched on, with excellent judgement and the ability to anticipate needs
• Personable, professional and confident in building relationships at all levels
• A genuine team player who will integrate seamlessly into the wider team
• Flexible, adaptable and resilient, with a positive and solutions‑focused approach
• Happy to roll up your sleeves and take ownership
• Proficient in MS Office; Adobe Photoshop/InDesign experience would be a bonus