Personal Assistant

Nottingham CityCare Partnership CIC; Bulwell; On-site; GBP 19,000 - 27,000; Part time

Job summary

Nottingham CityCare Partnership CIC is seeking an efficient and highly organised Personal Assistant to support the Executive Directors and governance agenda. The role is part-time, 2.5 days per week, fixed-term for 12 months, job-share with the substantive post-holder.

You will manage diaries, emails and calls, provide secretariat for key meetings, and ensure papers are circulated on time with accurate minutes. Confidence and discretion are essential in stakeholder communications.

Qualifications

• Requires efficient and well-organised administrative support.
• Maintains confidentiality at all times across executive portfolios.
• Proactive diary, email, and phone management.
• Excellent planning and communication skills.

Responsibilities

• Provide secretarial support to Executive Directors and governance bodies.
• Manage diaries, emails, calls, and correspondence.
• Produce minutes and summary notes for meetings.
• Collate papers and distribute on time; track actions.
• Liaise with internal and external stakeholders with discretion.

Skills

Efficient

Organised

Confidentiality

Diary management

Communication

Job description

We are seeking an efficient, organised personal / executive assistant to join our corporate governance team supporting the Executive Directors, Trust Board, Committee and Sub-committee meetings as well as the wider governance and assurance agenda.

This is a part‑time role that will work as a job‑share with the substantive post‑holder for 12 months Fixed Term Contract in the first instance for 2.5 days per week (18.75 hrs)., As a Personal Assistant, you will provide a high standard of administrative and secretarial support to the Executive Directors enabling efficient operation of their portfolios whilst always ensuring the utmost confidentiality at all times.

You will have effective planning, organisation and communication skills and will be responsible for ensuring pro‑active and responsive daily management of diaries, emails, phones calls and other correspondence.

You will provide secretariat for key meetings and committees (both virtual and in person) producing minutes and summary notes, managing action trackers, agreeing agendas, collating and distributing papers to required timescales, noting apologies / attendance and responding to associated enquiries.

You will have the ability to work independently using high levels of discretion, judgement and critical analysis. Part of this fast‑paced role will require the post holder to be an effective communication link between internal and external stakeholders.

We are a provider of NHS Community Health Services, CityCare exists to support the health and wellbeing of all local people, working alongside other health and care partners to achieve this. We are a value driven, people business with a passion for excellence. Our vision and social purpose is to make a difference everyday to the health & wellbeing of our communities and our values of kindness, respect, trust and honesty lie at the heart of everything we do, guiding how we work together with partners and each other to consistently deliver high quality compassionate care.

As a social enterprise we aim to add social value by investing in the future of our local communities and helping to make a difference in peoples lives.

CityCare value the benefits of a diverse and inclusive workforce. We encourage applications from candidates who identify as disabled, LGBT+ or from a Black, Asian or Minority Ethnic (BAME) background, as they are currently under‑represented within our organisation.