Corporate Personal Assistant

NHS Jobs; United Kingdom; Remote; GBP 28,000 - 31,000; Full time

Job summary

County Durham & Darlington NHS Foundation Trust is seeking a Corporate Personal Assistant to provide high‑quality executive support. The role covers diary management, meeting coordination and handling confidential information within the Executive Office.

You will support senior colleagues, ensure processes are followed, and work within NHS procedures in a busy environment. A full UK driving licence is essential for regular site travel.

Qualifications

• NVQ Level 3 in Business Administration or equivalent experience in an admin/corporate role.
• 0
• Experience in a busy office environment and supporting meetings/diaries.

Responsibilities

• Provide PA support to Executive Directors and wider Chief Executive Team.
• Diary management and coordination of internal/external meetings.
• Prepare agendas and papers in advance; take minutes or action logs as required using CoPilot.
• Handle calls from internal/external contacts and escalate as appropriate.

Skills

Organisational skills

Time management

Communication

Confidentiality

IT literacy

Teamwork

Prioritisation

Professional discretion

Education

NVQ Level 3 in Business Administration

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

Go back County Durham & Darlington NHS Foundation Trust

Corporate Personal Assistant

The closing date is 02 October 2026

This is an Internal advert open to staff of CDDFT ONLY - any external applications will not be considered

subject to Job evaluation

The Corporate PA will provide an efficient and effectiveadministrative and corporate support service within the Executive Office,contributing to the smooth day to day running of corporate and executivefunctions.

The post holder will support senior colleagues bycoordinating diaries, meetings, correspondence and records, ensuring thatadministrative processes are followed accurately and in a timely manner. Therole requires good organisational skills, attention to detail, and the abilityto work confidently within established procedures in a busy NHS environment.

Main duties of the job

Responsiblefor the smooth running of Exec Directors office providing an efficient andeffective PA role and utilising a high degree of initiative, diplomacy,organisational ability and flexibility to resolve day to day issues

About us

If you are being interviewed you must accept an interview slot in the system to continue, even if you have arranged with the manager.

You must be able to produce ALL certificates stated essential in the person specification or you will not be able to complete pre-employment checks.

We provide hospital services from two acute sites - Darlington Memorial Hospital and University Hospital of North Durham. We have a centre for planned care in Bishop Auckland and provide care from community hospitals in Chester-le-Street, Shotley Bridge, Barnard Castle, Sedgefield and Weardale as well as over 80 other community based settings and providing care in patients' homes.

We particularly welcome applications from disabled and BAME candidates as BAME and disabled people are currently under-represented.

Full Job Descriptions can be found in the adverts supporting documents.

Over reliance onAI-generated content is discouraged and may diminish the applicant's chances ofsuccess.

For the most up-to-date information on visa requirements and eligibility, please check online to determine whether you can apply.

Job responsibilities

Supportand provide PA support to senior Executive Directors and wider colleagueswithin the Chief Executive Team. The role encompasses diary management, settingup of meetings both internal and external ensuring agendas and papers areprepared well in advance. When required do AI minutes and action logs usingCoPilot. Dealing with incoming calls from both internal colleagues and externalindividuals, redirecting and escalting as appropriate

Person Specification

Qualifications

• NVQ Level 3 in Business Administration or equivalent, or equivalent experience in an administrative / corporate support role.

Experience

• Experience of working in a busy office or administrative environment
• Experience supporting meetings, diaries or administrative processes
• Experience maintaining accurate records and handling confidential information
• Experience working in the NHS or public sector
• Experience supporting senior managers or corporate services

Special Skills and Knowledge

• Good organisational and time-management skills
• Ability to follow procedures and work to deadlines
• Ability to organise own workload and prioritise, often under pressure
• Accurate minute-taking / note-taking skills, use of CoPilot would be an advantage
• Competent IT skills including Microsoft Outlook, Word and Excel
• Understanding of confidentiality and Information Governance requirements
• Knowledge of Trusts policies and procedures
• Knowledge of data protection and Caldicott Principles and demonstrate understanding of confidentiality and the associated legal and policy requirements
• Able to work with minimal supervision following set procedures
• Clear and professional written and verbal communication skills
• Ability to deal with routine enquiries appropriately and escalting when required
• Ability to work effectively as part of a team
• Effective interpersonal skills
• Reliable and well organised
• Professional and discreet approach
• Willingness to learn and develop skills
• Reliable and well organised
• Familiarity with electronic meeting systems or document management systems

Special Requirments

• The role requires regular travel between sites, therefore, a full UK Driving License and access to a vehicle for work purposes is essential

Disclosure and Barring Service Check

This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.

County Durham & Darlington NHS Foundation Trust

£28,392 to £31,157 a yearper annum pro rata