Personal Assistant

The Bicester Collection; Bicester; Hybrid; GBP 34,000 - 48,000; Full time

Job summary

The Personal Assistant at The Bicester Collection provides high-quality executive administration to senior leaders, creating structure around priorities and protecting leadership time. The role ensures commitments, information and actions are organised and progress reliably across the organization.

Location: Bicester Village, Hybrid (up to 2 days in the office) or fully remote option within reasonable proximity to one of our European Villages.

Qualifications

• Executive support experience in a complex environment.
• Strong calendar management and meeting coordination.
• Ability to coordinate projects, timelines and dependencies.

Responsibilities

• Own the day-to-day executive support ensuring leaders are organized and prepared.
• Coordinate leadership commitments and stakeholder interactions with clear priorities.
• Protect the integrity of the executive office with discretion and consistent standards.

Skills

Executive support

Schedule management

Project coordination

Confidentiality & judgement

Job description

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Personal Assistant

Bicester, GB, OX26 6WD

Full Time

We are extraordinary people creating extraordinary experiences. #ExtraordinaryTogether

The Bicester Collection was founded on a simple idea and a rebellious spirit: 12 luxury shopping destinations, 1,500 boutiques, and 1,500 colleagues representing 63 nationalities. Our people are the reason we win — and the reason we continue to grow.

Supporting our 9 European Villages, our central Executiveteam is hiring a Personal Assistant FTC.

The role

The Personal Assistant enables senior leaders to operate with focus, pace and effectiveness by providing high-quality executive administration. The role creates structure around complex priorities, protects leadership time and ensures commitments, information and agreed actions are organised and progressed reliably across The Bicester Collection.

Location: Bicester Village, Hybrid (up to 2 days per week in the office) or fully remote option within reasonable proximity to one of our European Village can be considered

Contract: Maternity Cover, Fixed-Term Contract, 13-months

What you'll be doing

A few of the key responsibilities in this role:

Own the quality and reliability of day-to-day executive support, ensuring senior leaders are organised, prepared and able to focus their time on the highest-value priorities

Ensure leadership commitments and stakeholder interactions are coordinated professionally, with clear visibility of priorities, dependencies and follow-up

Protect the integrity and effectiveness of the executive office through trusted judgement, discretion and consistent administrative standards

What we're looking for

We foster a culture of winning together, and we work hard to ensure everyone is supported to succeed. To thrive in this role, you'll bring:

Executive support: Experience providing high-level administrative or executive support in a complex, fast-moving environment

Schedule management : Strong capability in managing complex calendars, competing priorities, meeting logistics and schedule changes

Project coordination: Ability to coordinate projects, timelines, actions and dependencies through to completion

Confidentiality & judgement: Ability to handle sensitive information with discretion and apply sound judgement in confidential situations

What we offer

A warm welcome, the chance to build an ever-evolving career story, and benefits designed around your lifestyle, physical, mental and social wellbeing.

Our commitment

We're proud to be a diverse and inclusive employer — and we mean it. The best ideas come from people who don't all think the same, and we welcome applications from every background. Come as you are.

The Bicester Collection exists to be experienced in the real world. To be actual, not virtual. To be lived. We'll never stop evolving. Are you ready for the challenge? #ExtraordinaryTogether