Personal Assistant

Apex Contracting Co.; Basingstoke; Hybrid; GBP 25,000 - 45,000; Full time

Job summary

An established industry player is seeking a dynamic Personal Assistant to support its Directors in a fast-paced environment. This exciting role involves a variety of tasks, from managing complex diaries and coordinating travel to preparing essential documents and ensuring smooth internal communications. With a strong focus on work-life balance and inclusivity, this company offers a hybrid working model, allowing you to thrive both in the office and at home. If you are a proactive problem solver with excellent organizational skills, this is the perfect opportunity to advance your career while contributing to meaningful projects.

Benefits

Work-life balance

Health & Wellbeing support

Flexible working arrangements

Professional development opportunities

Qualifications

• Experience in a similar role is essential for success.
• Strong verbal and written communication skills are required.

Responsibilities

• Provide professional administrative support to multiple Directors.
• Coordinate travel bookings and manage diaries across time zones.
• Prepare presentations and handle sensitive information with integrity.

Skills

Problem Solving

Communication

Organizational Skills

Diary Management

Project Management

Microsoft 365

Education

Previous experience as a personal assistant

Tools

Microsoft Word

Microsoft PowerPoint

Microsoft Excel

Job description

In today’s world it’s important to work for a company that has a clear purpose, giving back to communities and supporting what is truly important in the world. We know that when considering a career move, it is vital to work for a business that is aligned to your values and goals.

We are WSP - Join us and make your career future ready!

To find out more about our business click on the following link and discover what awaits you at WSP: Who We Are | WSP

WHAT’S IN IT FOR YOU

1. Work-life balance: WSP recognises that work is only one part of your life and making time for other things is important – whether that’s for your families, friends, or yourself. Our hybrid working policy allows the flexibility to work from the comfort of your own home as well as collaborating in our contemporary offices across the UK.
2. Inclusivity & Diversity: We want our people to achieve rewarding careers, bringing their whole selves to work. We celebrate integrity and treat people with respect, supporting each other and embracing diversity to create a culture of inclusion and belonging at WSP.
3. Health & Wellbeing: We are committed to supporting our people, giving you the tools to make improvements to your health and wellbeing through our Thrive programme. Med24 gives you and your family unrestricted telephone access to an NHS doctor where you can call day or night or have a face-to-face video consultation.
4. Flex your time: For improved work-life balance, WSP offers the “WSP Hour” which enables you to take one hour per day to do as you wish and make up the time earlier or later that day. We also offer part-time and flexible working arrangements plus the option to flex your bank holiday entitlement to suit you.
5. Your development: We appreciate that development and training is important to you and that’s why we have a supportive environment that invests in your development, whether that’s chartership, training, or mentoring.

APPLY NOW AND BE THE FUTURE OF WSP!

#WeAreWSP

Here at WSP we positively encourage applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy or maternity/paternity. As a Disability Confident leader, we will interview all disabled applicants who meet the essential criteria, please let us know if you require any workplace adjustments in support of your application.

Please note WSP reserves the right to close the vacancy before the advertised closing date.

• Professional problem solver. Expert level communicator. Impeccable organiser. These are just a few attributes of a WSP Personal Assistant.
• Responsible for providing professional administrative and business support to multiple Directors across WSP, this is an exciting and varied role.
• There is really no such thing as an average day for a WSP PA but as a snapshot, some of your typical tasks might include (but are not restricted to):
• Supporting Directors working on complex and at times, sensitive projects. Directors will change as projects progress.
• Ability to coordinate clients and multiple Directors.
• Diary management across multiple time zones.
• International and domestic travel booking.
• Project management.
• Meeting and event co-ordination.
• Internal communications.
• Purchases and expenses.
• Preparation of presentations, marketing materials, and reports.
• Demonstrate the utmost levels of confidentiality and integrity when handling sensitive information.
• HR tasks – onboarding and inductions.

YOUR TEAM

• With clearly defined career pathways and exciting opportunities to develop, the team is made up of Business Support Partners (BSPs), Personal Assistants (PAs), Business Support including travel and accessibility specialists, Graphics and Concierge. As a PA, you will report to the Business Support Partner.
• You will be able to meet your colleagues, share tips and best practice, proactively contribute to ensuring a safe and healthy working environment, and get involved in new initiatives and ideas.
• Depending on your Directors and their individual requirements, you will be expected to work from the office 3 days per week, with the opportunity to work from home for 2 days a week.
• Previous experience as a personal assistant.
• This role is subject to UK Security Vetting, and successful applicants must be able to satisfy the criteria for Security Clearance with no restrictions applied.
• Have strong verbal and written communication skills, with excellent attention to detail.
• Fully conversant to an advanced level in Microsoft 365, including Word, PowerPoint, and Excel.

The right candidate will:

• Display a flexible and adaptable approach.
• Have excellent prioritisation skills.
• Have experience in a similar role.
• Be very comfortable using your own initiative.
• Have the ability to collaborate and communicate effectively with other colleagues.