Permanent Project Administrator

Love Success; City Of London; Hybrid; GBP 33,000 - 37,000; Full time

Benefits offered by this job

Excellent benefits

Bonus

Job summary

Love Success, a London-based executive search recruitment agency, is seeking a highly organised Project Coordinator. The role supports executives and clients across City and UK offices, with hybrid working and a focus on delivering end-to-end project management from proposals to completion.

You will coordinate schedules, communications, documentation, and billing while maintaining rigorous data protection and process compliance.

Qualifications

• Experience in fast-paced administrative coordination roles.
• Strong organisational skills with ability to manage multiple priorities and deadlines.
• Excellent communication and stakeholder management abilities.
• Interest in psychology or personality assessment is advantageous.

Responsibilities

• Coordinate end-to-end project delivery, including proposals, scheduling, candidate communications, billing and follow-up.
• Manage complex diaries and logistics across multiple stakeholders.
• Act as primary contact for clients, candidates and associate psychologists.
• Oversee multiple live projects and maintain visibility of upcoming work.
• Maintain accurate project records and ensure data protection and internal processes compliance.
• Collaborate with internal teams to ensure continuity and efficient information flow.

Skills

Administrative experience

Coordination

Stakeholder management

Communication

Multitasking

Interest in psychology

Job description

Executive Search - Project Coordinator

£33000-37,000 + excellent benefits and bonus

City - Hybrid working

We are seeking a highly organised and proactive Project Coordinator to support within a dynamic executive search firm. This is a fast-paced, high-ownership role where you will play a key part in delivering executive search projects from initial proposal through to completion.

As the operational backbone of the team, you will act as the central point of contact for clients, candidates, and associate psychologists, ensuring a seamless and high-quality service experience.

Key Responsibilities

• Coordinate end-to-end project delivery, including proposals, scheduling, candidate communications, document preparation, billing, and follow-up
• Manage complex diaries and logistics across multiple stakeholders, often within tight timeframes
• Act as the primary contact for clients, candidates, and associate psychologists, handling queries and ensuring smooth communication
• Oversee multiple live projects and maintain visibility of upcoming work
• Maintain accurate project records and ensure compliance with data protection and internal processes
• Collaborate closely with internal teams to ensure continuity and efficient information flow

About You

• Strong administrative and coordination experience within a fast-paced environment
• Highly organised, with the ability to manage multiple priorities and tight deadlines
• Excellent communication and stakeholder management skills
• Proactive and detail-oriented, with the ability to work independently
• An interest in psychology or personality assessment is advantageous

This is an excellent opportunity for someone looking to build a long-term career within a dynamic and collaborative environment. Based in trendy offices near the City, they operate a hybrid business model with 3 days in the office.

Salary is dependent on experience.

Love Success is a top recruitment agency based in London, dedicated to connecting exceptional administrative and office support staff with the leading businesses across London and the UK. Whether you're a candidate seeking Personal Assistant roles in London or an employer looking to hire administrative and office support staff, our agency provides high-quality recruitment services tailored to your needs.

At Love Success, we champion diversity, equity, and inclusion, embedding these values into every aspect of our operations. Our unwavering commitment to these principles is evident in our recruitment practices and our comprehensive training and development programs. We partner with organisations that share our dedication to fostering diverse and inclusive workplaces, where individuals can be their true selves in the workplace. Together, we strive to promote equality and create opportunities for all.

Love Success is proud to serve as an Employment Agency for this vacancy.