PA Project Coordinator

Australasian Recruitment Company; City Of London; Vor Ort; GBP 28.000 - 42.000; Vollzeit

Benefits dieser Stelle

25 days holiday

Private Health Insurance

Pension 5% contribution

Cycle to work scheme

Sabbatical after 5 years

Zusammenfassung

Australasian Recruitment Company seeks a diligent Personal Assistant and Project Coordinator to manage assignments end-to-end. You will coordinate diaries, travel, and client materials while liaising with stakeholders and candidates to ensure high-quality service.

You will maintain databases, assist with financial administration, and support consultants on proposals and events, contributing to efficiency and compliance in a fast-paced team.

Qualifikationen

• Minimum 12 months in business operations, recruitment operations or business administration.
• Existing UK working rights.
• Strong communication and interpersonal skills with the ability to influence at all levels.
• Highly proactive with ownership of projects and initiatives.
• Excellent organisational skills and ability to manage multiple priorities.
• Strong problem-solving ability and attention to detail.
• Digitally proficient with MS Office and recruitment systems.
• Experience handling confidential information and working in fast-paced environments.

Aufgaben

• Manage administrative procedures for assignments from inception to completion.
• Coordinate diary management, scheduling and travel for assignments.
• Produce client materials (packs, job descriptions, reports) with high-quality accuracy.
• Liaise with stakeholders, candidates and clients, providing progress updates.
• Maintain databases and shared drives, support data capture and reporting.
• Coordinate with Finance for invoices, payments and expenses.
• Prepare proposals, presentations and meeting documentation for consultants.
• Lead and support projects/events, identify efficiency improvements.
• Ensure compliance with UK recruitment legislation and processes.

Kenntnisse

Communication skills

Proactivity

Organisation

Problem solving

Attention to detail

Tools

MS Office

Recruitment systems

Jobbeschreibung

PERSONAL ASSISTANT, PROJECT COORDINATOR

A leading boutique executive search and professional services firm, partnering with organisations that shape society, is seeking an experienced PA / Project Coordinator. They pride themselves on delivering high-quality, values-driven service to their clients and candidates. Their collaborative and high-performing culture is built on integrity, excellence, and shared success.

PERSONAL ASSISTANT, PROJECT COORDINATOR ROLE:

• Managing all administrative procedures for assignments from inception to completion in line with the standards, including project management, deadline tracking, scheduling, diary management and travel coordination
• Producing, proofreading and delivering high-quality client materials such as recruitment packs, job descriptions, reports, and diversity data, ensuring accuracy, compliance and alignment with the best practice standards
• Acting as a senior liaison with internal and external stakeholders, candidates and clients, handling queries promptly, providing progress updates, and ensuring excellent service delivery at all times
• Maintaining and updating databases and shared drives with accurate, compliant information; compiling statistics and supporting data capture, reporting and continuous improvement initiatives
• Coordinating with the Finance team to ensure timely administration of invoices, payments, expenses and related financial reporting
• Managing multiple diaries, prioritising workloads, communicating effectively across teams, and supporting consultants with the preparation of proposals, presentations, and meeting documentation
• Leading and supporting assigned projects and business initiatives to completion, including marketing and business development events, while proactively identifying opportunities for improvement and efficiency
• Supporting colleagues during busy periods, fostering a collaborative and inclusive team culture, contributing to meetings, knowledge sharing, and corporate initiatives to achieve business goals
• Ensuring compliance with all UK legislation relevant to recruitment, adhering to the systems and processes, and representing the organisation professionally through client, candidate and event engagement

PERSONAL ASSISTANT, PROJECT COORDINATOR ESSENTIALS:

• Minimum 12 months in business operations, recruitment operations or business administration positions
• Existing UK working rights
• Strong communication and interpersonal skills, with the ability to influence and build credibility across all levels
• Highly proactive, taking ownership of projects and driving initiatives that support business growth
• Excellent organisational skills, managing multiple priorities and improving systems and processes
• Strong problem-solving ability, delivering practical and effective solutions
• High attention to detail and proven proofreading accuracy
• Digitally proficient with strong numeracy and computer literacy, including MS Office and recruitment systems
• Managing complex administrative systems and multiple concurrent projects
• Providing high-level support to senior stakeholders and executives
• Handling confidential and sensitive information with discretion
• Working effectively in fast-paced environments with tight deadlines

PERSONAL ASSISTANT, PROJECT COORDINATOR BENEFITS:

• Personal L&D budget
• Team socials
• 25 days holiday + 8 bank holidays off, birthday off and additional holidays at 3, 5 and 7 years of service
• Christmas holiday closure
• Holiday buy back scheme (up to 10 days)
• 1 month paid sabbatical after 5 years of ongoing service
• 4 days paid leave per year to devote to charitable work
• Cycle to work scheme
• Electric vehicle scheme
• Private Health Insurance
• Pension 5% contribution
• Discretionary Bonus after 12 months’ service

At Australasian Recruitment Company we are committed to an Equal Opportunities policy and make employment decisions by matching business needs with the skills and experience of candidates, irrespective of age, disability (including hidden disabilities) gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation