People Team Coordinator/ Receptionist

Major Talent; Leeds; On-site; GBP 25,000 - 30,000; Full time

Job summary

A leading international food manufacturer in Leeds is seeking a People Team Coordinator / Receptionist to join their dynamic team. The role involves managing HR systems, providing front-of-house services, and supporting the People Team's initiatives. Ideal for someone looking to kickstart a career in HR, candidates should possess strong IT literacy and communication skills. This full-time position is essential for maintaining a professional environment and enhancing employee engagement.

Qualifications

• Previous experience in an administrative role.
• Proven ability to manage workload effectively and prioritise tasks.

Responsibilities

• Maintain HR systems and produce People Team reports.
• Coordinate and schedule meetings and People-related events.
• Act as the first point of contact for all site visitors.

Skills

Strong IT literacy

Excellent communication skills

Highly organised

Professional manner

Job description

Job Description

Major Recruitment have an exciting opportunity available for a People Team Coordinator / Receptionist to join our client on a permanent basis. Our client is a leading international food manufacturer with production sites across the UK and globally. They responsibly produce a wide range of food and drink products enjoyed by consumers every day. Central to their success is a commitment to being an employer of choice, fostering a professional, inclusive, and engaging workplace where colleagues are proud to represent the business.

Full‑time: 37.5 hours per week (8 am to 4 pm) and fully site‑based.

The Role

Reporting to the Operations People Business Partner and sitting within the People Team, the People Team Coordinator / Receptionist plays a vital role in ensuring the smooth delivery of people‑related administration and providing a professional front‑of‑house service. This entry‑level opportunity is ideal for someone looking to take their first step into HR or People administration, while also gaining exposure to reception and site‑based operations.

Key Responsibilities

People Administration

• Maintain HR systems, ensuring data accuracy and integrity, and produce People Team reports as required.
• Work closely with the People Team and Payroll to ensure all payroll‑related changes (new starters, leavers, contractual changes, adjustments) are processed accurately and in line with deadlines.
• Draft employee contracts and letters, ensuring clarity, accuracy, and timeliness.
• Keep all standard HR documentation up to date and compliant with company policies and employment legislation.
• Track and manage key documentation including new starter paperwork, probation reviews, and return‑to‑work forms.
• Conduct right‑to‑work checks and support pre‑employment checks, including references.
• Coordinate and schedule meetings, interviews, and People‑related events.
• Support People Business Partners and the Head of People with ad‑hoc requests and People projects.
• Assist with colleague engagement activities and internal communications.
• Support the rollout of new people initiatives through site communications and management of key calendar events.
• Manage People Team communications via on‑site TV screens.
• Support wellbeing, diversity, and inclusion initiatives and act as a point of contact for engagement feedback.
• Ensure brand integrity is upheld in line with business policies and procedures.

Reception Duties

• Act as the first point of contact for all site visitors, providing a professional and welcoming service.
• Sign visitors in and out of the site and announce arrivals to relevant personnel.
• Issue PPE to visitors where required.
• Complete all relevant visitor documentation.
• Accept and sign for deliveries when applicable.
• Sort and distribute incoming mail.

Person Specification

Experience

• Previous experience in an administrative role.
• Proven ability to manage workload effectively and prioritise tasks.

Skills

• Strong IT literacy.
• Excellent communication and listening skills.
• Highly organised with strong attention to detail.
• Professional and approachable manner.

Attributes

• Friendly, helpful, and customer‑focused.
• Able to work independently as well as collaboratively within a team.
• Honest, trustworthy, and reliable.

Additional Information

• Applicants must have the right to work in the UK and not require visa sponsorship.
• This is an entry‑level role, well suited to someone aspiring to develop a career in HR or People administration.

How to Apply

If you're seeking a rewarding career with excellent development opportunities and long‑term stability, please apply with an updated CV highlighting your relevant experience. Successful candidates will be contacted within 2 working days.