People Team Administrator

Together Group; Greater London; On-site; GBP 26,000 - 32,000; Full time

Job summary

Together Group London is seeking a People Team Administrator to support our global teams across the UK, US and UAE. You will handle day-to-day HR administration, maintain employee records and assist with onboarding, offboarding and benefits administration, delivering excellent employee experience.

You will work closely with the People Team to organise learning and development, prepare reports, and help maintain policies and the employee handbook while safeguarding confidentiality and data

Qualifications

• Experience supporting a People/HR function in a fast-paced environment.
• Familiarity with HR systems and employee data administration.
• Strong organisational skills and attention to detail.

Responsibilities

• Assisting with day-to-day People Team administration
• Maintaining accurate employee information and records across HR systems
• Drafting and issuing employee documentation, including contracts, confirmation of employment letters and changes to terms
• Supporting the administration of employee benefits across the UK, US and UAE, including enrolments, renewals and day-to-day queries
• Coordinating global learning & development programmes
• Providing administrative support for performance review cycles, including scheduling and tracking completion
• Coordinating global organisation charts
• Maintaining the People Team calendar of key dates, such as probation reviews, visa renewals and contract milestones
• Preparing weekly People Team reports
• Managing on and offboarding processes across the group
• Supporting absence and annual leave administration, including tracking and record-keeping
• Assisting with the coordination of employee engagement initiatives
• Maintaining and updating People Team policies, the employee handbook and intranet pages
• Supporting right-to-work and visa documentation checks for international employeesAnswering day-to-day HR queries

Skills

Organisational skills

HR systems proficiency

Confidentiality

Time management

Communication skills

Initiative

Problem solving

Tools

Excel

PowerPoint

Job description

Description

As a People Team Administrator, you will work closely with, and support our global teams across Together Group – a multi-brand group of 12 agencies spanning technology, creative, design, communications, production and digital – in the UK, US and UAE, providing full-cycle People Team support for our global team of around 800 people.

Department

People Team

Location

Together Group London

Your role will give you a full insight, and training on, how to support a global team, covering administration and learning & development.

This would be an integral role supporting the People Team function and contributes to the overall success of the team by providing a high-level employee experience, administrative support, and delivering operational excellence to the organization.

Key Responsibilities

• Assisting with day-to-day People Team administration
• Maintaining accurate employee information and records across our HR systems
• Drafting and issuing employee documentation, including contracts, confirmation of employment letters and changes to terms
• Supporting the administration of employee benefits across the UK, US and UAE, including enrolments, renewals and day-to-day queries
• Coordinating global learning & development programmes
• Providing administrative support for performance review cycles, including scheduling and tracking completion
• Coordinating global organisation charts
• Maintaining the People Team calendar of key dates, such as probation reviews, visa renewals and contract milestones
• Preparing weekly People Team reports
• Managing on and offboarding processes across the group
• Supporting absence and annual leave administration, including tracking and record-keeping
• Assisting with the coordination of employee engagement initiatives
• Maintaining and updating People Team policies, the employee handbook and intranet pages
• Supporting right-to-work and visa documentation checks for international employeesAnswering day-to-day HR queries

Skills and Experience

Skills, Knowledge and Expertise

• Be a professional organiser, that enjoys detail
• Be evangelical about HR systems
• Love finding solutions
• Understand the importance of 100% confidentiality
• Ability to work in a fast -paced environment
• Passionate about ensuring all Together Group employees have the support they need to flourish in their roles
• Proficient with excel, power point and other related tools
• An interest in the creative, production, technology or luxury sector
• Excellent verbal and written communication skills
• Proactive and independent with the ability to take initiative
• Excellent time management skills with a proven ability to meet deadlines

An interest in diversity, equity and inclusion is desirable