People Team Administrator

Together Group; City of Westminster; On-site; GBP 26,000 - 36,000; Full time

Job summary

Together Group in London is seeking a People Team Administrator to support our global teams across 12 agencies, spanning technology, creative, design, and digital. You will provide full-cycle People Team support for a global workforce of around 800 people.

Your role covers administration and learning & development, contributing to exceptional employee experience and operational excellence within a fast-paced, creative environment.

Qualifications

• Be a professional organiser, that enjoys detail.
• Be evangelical about HR systems.
• Love finding solutions.
• Understand the importance of 100% confidentiality.
• Ability to work in a fast-paced environment.
• Passionate about ensuring all Together Group employees have the support they need to flourish in their roles.
• Proficient with Excel, PowerPoint and other related tools.
• An interest in diversity, equity and inclusion is desirable.
• An interest in the creative, production, technology or luxury sector.
• Excellent verbal and written communication skills.
• Proactive and independent with the ability to take initiative.
• Excellent time management skills with a proven ability to meet deadlines.

Responsibilities

• Assisting with day-to-day People Team administration.
• Maintaining accurate employee information and records across HR systems.
• Drafting and issuing employee documentation, including contracts, confirmation of employment letters and changes to terms.
• Supporting the administration of employee benefits across the UK, US and UAE, including enrolments, renewals and day-to-day queries.
• Coordinating global learning & development programmes.
• Providing administrative support for performance review cycles, including scheduling and tracking completion.
• Coordinating global organisation charts.
• Maintaining the People Team calendar of key dates, such as probation reviews, visa renewals and contract milestones.
• Preparing weekly People Team reports.
• Managing on and offboarding processes across the group.
• Supporting absence and annual leave administration, including tracking and record-keeping.
• Assisting with the coordination of employee engagement initiatives.
• Maintaining and updating People Team policies, the employee handbook and intranet pages.
• Supporting right-to-work and visa documentation checks for international employees.
• Answering day-to-day HR queries.

Skills

Organised

HR systems

Confidentiality

Communication skills

Proactive and independent

Time management

Problem solving

Excel

PowerPoint

Diversity & inclusion interest

Interest in creative/production/tech/l

Tools

HRIS

Job description

People Team Administrator

Department: People Team

Employment Type: Full Time

Location: Together Group London

Description

As a People Team Administrator, you will work closely with, and support our global teams across Together Group – a multi-brand group of 12 agencies spanning technology, creative, design, communications, production and digital – in the UK, US and UAE, providing full-cycle People Team support for our global team of around 800 people.

Your role will give you a full insight, and training on, how to support a global team, covering administration and learning & development.

This would be an integral role supporting the People Team function and contributes to the overall success of the team by providing a high-level employee experience, administrative support, and delivering operational excellence to the organization.

Key Responsibilities

• Assisting with day-to-day People Team administration
• Maintaining accurate employee information and records across our HR systems
• Drafting and issuing employee documentation, including contracts, confirmation of employment letters and changes to terms
• Supporting the administration of employee benefits across the UK, US and UAE, including enrolments, renewals and day-to-day queries
• Coordinating global learning & development programmes
• Providing administrative support for performance review cycles, including scheduling and tracking completion
• Coordinating global organisation charts
• Maintaining the People Team calendar of key dates, such as probation reviews, visa renewals and contract milestones
• Preparing weekly People Team reports
• Managing on and offboarding processes across the group
• Supporting absence and annual leave administration, including tracking and record-keeping
• Assisting with the coordination of employee engagement initiatives
• Maintaining and updating People Team policies, the employee handbook and intranet pages
• Supporting right-to-work and visa documentation checks for international employees
• Answering day-to-day HR queries

Skills and Experience

Skills, Knowledge and Expertise

• Be a professional organiser, that enjoys detail
• Be evangelical about HR systems
• Love finding solutions
• Understand the importance of 100% confidentiality
• Ability to work in a fast -paced environment
• Passionate about ensuring all Together Group employees have the support they need to flourish in their roles
• Proficient with excel, power point and other related tools
• An interest in diversity, equity and inclusion is desirable
• An interest in the creative, production, technology or luxury sector
• Excellent verbal and written communication skills
• Proactive and independent with the ability to take initiative
• Excellent time management skills with a proven ability to meet deadlines