People Services Administrator

Magna Housing; Dorchester; Remote; GBP 14,000 - 17,000; Part time

Job summary

Magna Housing is seeking a People Services Administrator for a home-based role with occasional travel. The position is part-time (21 hours per week) with a full-time salary equivalent of £26,677 and runs on a fixed-term maternity cover basis starting January 2027.

Visa sponsorship is not available; applicants must have the right to work in the UK. You will manage data within People systems, issue updated contracts, handle DBS renewals, and ensure records are accurate.

Qualifications

• Excellent administrative and proven organisational skills.
• Experience working independently and in a team.
• Experience handling confidential information with HR-related software; MS Office; Cascade advantageous.
• Commitment to delivering great customer service.
• Confidence to challenge existing ways of working and suggest improvements.

Responsibilities

• Maintain accurate records in People systems; update data and issue updated contracts; manage DBS renewals; keep Peoplesafe information up to date.
• Communicate confidently with colleagues at all levels; act as first-line support for the People team.
• Ensure compliance with UK employment legislation; role profile available on the website.

Skills

Administrative skills

Organisational skills

Customer service

Communication

Tools

People/Payroll software

Microsoft Office

Cascade (advantage)

Job description

• £15,141 per annum plus additional benefits.

• Part-time 21 hours per week. (Full-time salary equivalent £26,677 per annum)

• Home-based with occasional travel (Magna head office is located at DT1 2PJ, so we suggest you live within 50 miles of this location)

• Fixed-term contract - Maternity cover up to 12 months or the return of the substantive role holder.

• Closing date for applications: Friday 20.11.26 (Midday)

• Interviews will take place Virtually week commencing 30.11.26

• Role will commence as from January 2027

Please be aware that we are unable to provide Visa Sponsorship against this role. Applicants must already have the legal right to work and reside in the UK without the need for Employer Sponsorship.

At Magna our vision is to create great homes together. We have ambitious plans, and are seeking creative, aspirational, and talented people to join our fast paced, adaptable, and highly collaborative environment.

The role and what you take care of:

At Magna, we believe a brilliant colleague experience helps us create great homes together. As our People Services Administrator, you will be a welcoming and dependable first point of contact, providing a seamless, customer-focused service to colleagues across the organisation. The role plays an important part in keeping our People systems accurate, relevant and up to date, ensuring colleagues, managers and the People team can access the information they need. With exceptional attention to detail and excellent organisational skills, you will provide accurate, efficient support that colleagues can trust, while taking ownership of your workload, balancing changing priorities and working collaboratively to achieve positive outcomes. If you are proactive, approachable and always looking for better ways to do things, this is a great opportunity to make a meaningful contribution within a supportive and forward-thinking People team.

• Maintain accurate and up-to-date records within our People systems by creating, inputting and updating data, ensuring colleagues, managers and the People team have access to correct and relevant information. You will also action process changes to terms and conditions, issue updated contracts for salary, working pattern and probation changes, manage basic and enhanced DBS renewals, and keep Peoplesafe information up to date to support colleague safety.

• Able to confidently communicate with colleagues at all levels of the business. As you are the first line of support for the whole People team, you will need to develop a broad knowledge of the wider People team’s roles to promptly forward any queries you cannot take ownership of.

• Ensure strict compliance with UK employment legislation - A comprehensive role profile is attached to this advert on our website.

What you need to be successful:

• Excellent administrative and proven organisational skills, with the ability to meet strict deadlines, manage multiple priorities, work well under pressure and consistently produce accurate results.

• Experience of working effectively both independently and as part of a team, supported by prior relevant work experience; specific qualifications are not essential.

• Previous background in handling confidential information, together with experience of using People, Payroll or HR software and the ability to use Microsoft Office applications. Knowledge of Cascade would be advantageous.

• A proven commitment to delivering great customer service, building positive customer relationships and being recognised as a trusted point of contact.

• The confidence to challenge existing ways of working, identify how things could be done differently and contribute ideas for improvement.

For an informal discussion about this post, please contact: [e-mail] / 07528 974936.