People & Operations Assistant — Admin & Board Support

British Ecological Society; Greater London; Hybrid; GBP 26,000 - 35,000; Full time

Benefits offered by this job

4-day week

25 days leave

Pension

Job summary

British Ecological Society is seeking an organised Business Support Assistant to join the People & Operations team in London. You will be the first point of contact for queries, manage emails, book meetings, support leadership travel, take minutes, and help organise Board activities.

The role includes admin for projects and finance, office operations, wellbeing initiatives, and event support. 35-hour week with some flexibility, fixed-term to 31 March 2028, in London with occasional WFH on

Qualifications

• Experience in an administrative role.
• Excellent organisational and communication skills.
• Proficient in using Microsoft Office.

Responsibilities

• Be first point of contact for Society general enquiries.
• Administer the hello@ BES email.
• Act as first point of contact for all BES visitors.
• Answer all calls to the BES main line and forward queries as needed.
• Prepare meeting rooms for BES meetings and on-site events.
• Support administration for Society projects.
• Provide administrative support to the CEO and Senior Leadership Team, including travel and diary management, note taking and other duties.
• Take minutes for the Board of Trustees and other key meetings.
• Support in organising committee and Board activities.
• Provide on-site support during the annual meeting.
• Support the Business Operations Officer to ensure services are delivered (facilities, cleaning, security, IT).
• Be an office keyholder.
• Administer the accounts@ BES email and assist with finance administration.
• Attend and take minutes for Finance Committee meetings.
• Maintain wellbeing budgets and track spend.
• Assist with audit queries and archive financial records.

Skills

Administrative experience

Organisational skills

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

British Ecological Society is seeking an organised Business Support Assistant to join the People & Operations team in London. You will be the first point of contact for queries, manage emails, book meetings, support leadership travel, take minutes, and help organise Board activities.

The role includes admin for projects and finance, office operations, wellbeing initiatives, and event support. 35-hour week with some flexibility, fixed-term to 31 March 2028, in London with occasional WFH on