Eco Office Administrator & Bookkeeper — Hybrid Role

Wessex Ecology Ltd.; United Kingdom; Hybrid; GBP 26,000 - 34,000; Full time

Benefits offered by this job

Flexible/hybrid working

Free parking

Health benefits

Profit-related bonus

Job summary

Wessex Ecology Ltd. is seeking a proactive Office Administrator/Bookkeeper to keep our Tidworth-based ecology consultancy running smoothly. You will handle diaries, client enquiries, invoicing and bookkeeping while supporting ecologists with project coordination.

The role offers hybrid working, 28 days annual leave, a pension, and opportunities for professional development in a small, supportive team.

Qualifications

• Demonstrable experience in administrative or office management roles.
• Excellent organisational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficient in Word, Excel, Outlook and Xero familiarity.
• Able to work independently and within a small team.

Responsibilities

• Answering telephone and email enquiries as the first point of contact.
• Managing calendars and scheduling site visits and meetings.
• Preparing quotes, invoices and purchase orders using XERO.
• Supporting the Financial Director and project coordinators.
• Maintaining accurate records, databases and filing systems.
• Formatting and proofreading reports and sending documents to clients.
• Procurement of survey equipment and consumables.
• Coordinating staff travel and accommodation.
• General office management and supplier liaison.
• Assisting with marketing updates to website and social media.

Skills

Administrative experience

Organisational skills

Communication skills

Microsoft Office 365

Xero

Tools

Xero

Microsoft Office 365

Job description

Wessex Ecology Ltd. is seeking a proactive Office Administrator/Bookkeeper to keep our Tidworth-based ecology consultancy running smoothly. You will handle diaries, client enquiries, invoicing and bookkeeping while supporting ecologists with project coordination.

The role offers hybrid working, 28 days annual leave, a pension, and opportunities for professional development in a small, supportive team.