People Operations Administrator

Vivup; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An innovative firm is seeking a proactive People Operations Administrator to enhance HR services. This role involves managing onboarding, payroll support, and compliance processes while ensuring a positive employee experience. You will play a crucial role in maintaining HR systems and addressing employee queries efficiently. Join a forward-thinking organization dedicated to transforming employee benefits and engagement, where your contributions will help create a healthy and engaged workforce. This is an exciting opportunity to make a significant impact in the HR landscape.

Qualifications

• Strong attention to detail with a meticulous approach to administrative tasks.
• Proficient in Microsoft Excel and tech-savvy with HR technology.

Responsibilities

• Manage onboarding processes, including employment checks and documentation.
• Support payroll processes and administer employee benefits.

Skills

Attention to Detail

Microsoft Excel

Organizational Skills

Communication Skills

People Operations Experience

Tools

HR Systems

Job description

4 days ago Be among the first 25 applicants

Get AI-powered advice on this job and more exclusive features.

In an exciting stride forward for both organisations, employee benefits experts Perkbox and Vivup have joined forces to create a world-class benefits, wellbeing, and engagement platform.

With over two decades of combined experience, our goal is to enable more organisations to better support and engage their employees — something which has become essential in the wake of a global pandemic and a hard-hitting cost-of-living crisis.

From enhancing access to specialist mental health services to helping staff manage the cost of everyday essentials, our combined strengths and best-in-class solutions will create a super partnership that supports employees in all areas of life, at every stage of their career, both in and out of the workplace.

As a combined entity, we can assist more employees than ever before to live and work better through our combined expertisein the public, private, SME, and corporate sectors. Today, we collectively support more than 4 million employees across 7,500 organisations through an enhanced range of benefits and engagement solutions. Our vision is to create healthy, happy and engaged workforces by reinventing employee benefits. Together, we’re positioned to revolutionise the employee benefits landscape, driving innovation, setting new standards, and shaping the future with transformative solutions that redefine wellbeing.

About the role

We are looking for a highly organized and proactivePeople Operations Administrator to join our dynamic team. In this role, you will provide essential administrative support across all aspects of People Operations, ensuring the smooth delivery of HR services with precision and professionalism.

You will be a key player in managing onboarding, the employment lifecycle, benefits administration, payroll support, and compliance processes, consistently upholding exceptional standards of accuracy and confidentiality. Additionally, you’ll take ownership of the People and Culture ticketing system, ensuring employee queries are promptly addressed to deliver a positive employee experience.

What You’ll Be Doing

Onboarding and Employment Checks

• Facilitate onboarding processes, including employment, DBS, and right-to-work checks.
• Administer sponsorship-related documentation and processes, ensuring compliance with immigration regulations.

Payroll and Benefits Administration

• Support monthly payroll processes by preparing accurate data and liaising with payroll providers.
• Administer employee benefits, ensuring timely enrolment, updates, and communication to staff.

HR Administrative Support

• Provide support across the entire employee lifecycle, including onboarding, probation, role changes, and offboarding.
• Maintain and update HR systems with accurate employee data.
• Prepare and manage employment documentation, such as contracts, letters, and policies.

People and Culture Ticketing System

• Manage the People and Culture ticketing system, ensuring all employee queries are handled in line with SLA targets.
• Provide timely responses and resolutions to improve the employee experience and address concerns effectively.

Data and Reporting

• Manage and report on HR data, including headcount, turnover, and absence metrics.
• Ensure compliance with GDPR and data protection standards in all HR data management.

Policies and Compliance

• Support the development, implementation, and communication of HR policies.
• Ensure compliance with employment laws and regulations through accurate record-keeping and proactive monitoring.

What We’re Looking For

• Strong attention to detail with a meticulous approach to administrative tasks.
• Proficient in Microsoft Excel and tech-savvy with the ability to adapt to HR technology.
• Excellent organisational skills, with the ability to manage multiple tasks and deadlines effectively.
• Strong communication skills, both written and verbal, with the ability to handle sensitive information with discretion.
• Proven experience in people operations, particularly in payroll, benefits, and employment checks.
• Experience managing HR systems and administrative processes.

The Interview Process

Our interview process involves 3 main stages:

• Short call with a member of the Talent team
• 30-minute video call with Hiring Manager and one other team member
• Final Interview and task with two members of the team
  
  

You will have the chance to speak to our recruitment team at various points during your process. If you have any specific questions ahead of this, please contact us on [e-mail]

We’re committed to being an inclusive employer and creating a fair workplace for all. We encourage applications from candidates across all backgrounds, circumstances, ages, disabilities, ethnicities, religions or beliefs, gender identities, or sexual orientations

We're happy to offer reasonable adjustments during our hiring process. Just let us know, and we'll make it work for you. Your comfort and success matter to us!

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Other

Job function

• Job function

  Management and Manufacturing

• Industries

  Human Resources Services

Referrals increase your chances of interviewing at Vivup by 2x

Get notified about new Operations Administrator jobs in London, England, United Kingdom.

London, England, United Kingdom 3 weeks ago

Healthcare Operations Manager, United Kingdom

London, England, United Kingdom 1 month ago

London, England, United Kingdom 7 months ago

London, England, United Kingdom 4 weeks ago

Harrow, England, United Kingdom 4 days ago

London, England, United Kingdom 4 weeks ago

London, England, United Kingdom 5 days ago

London, England, United Kingdom 21 hours ago

Revenue Operations Manager / Lead (m/f/d)

London, England, United Kingdom 2 days ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 2 months ago

Operations Manager - Soft Services (cleaning/security)

Customer Success / Customer Support - London - 2025

London, England, United Kingdom 5 days ago

Customer Service - Meaningful Client Interactions

London, England, United Kingdom 2 days ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 1 month ago

Facilities Management (FM) Regional Contract Operations Manager

London, England, United Kingdom 1 month ago

London, England, United Kingdom 3 weeks ago

London, England, United Kingdom 1 month ago

Leatherhead, England, United Kingdom 1 day ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 1 day ago

(native Japanese) Customer Support Consultant, emails/chats (Remote)

London, England, United Kingdom 4 weeks ago

London, England, United Kingdom 1 week ago

London, England, United Kingdom 3 weeks ago

Volunteer Microsoft Office 360 Suite Manager | Clothing Collective

London, England, United Kingdom 4 days ago

London, England, United Kingdom 2 weeks ago

London, England, United Kingdom 3 weeks ago

London, England, United Kingdom 1 week ago

Senior Marketing Operations Manager [Maternity Cover]

London, England, United Kingdom 2 weeks ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.