Operations Administrator - London (Hybrid - 3 days in-office, 2 days remote)

JR United Kingdom; London; Hybrid; GBP 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a proactive Operations Administrator to enhance their operational efficiency. This role is pivotal in managing day-to-day tasks, including timesheet oversight, reporting, and compliance management. With a focus on collaboration and process improvement, the ideal candidate will thrive in a fast-paced environment, bringing at least five years of relevant experience. The company offers a hybrid working model, private healthcare, and opportunities for professional growth in a supportive team atmosphere. If you're looking to make a significant impact in a growing operations team, this is the perfect opportunity for you.

Benefits

Hybrid working flexibility

Private healthcare

Training and development opportunities

Collaborative team environment

Qualifications

• 5+ years of experience in an operations or administrative role.
• Strong organisational and problem-solving skills.

Responsibilities

• Oversee contractor timesheets and ensure accurate submission.
• Generate and analyse operational reports for decision-making.
• Assist in managing contracts and ensuring compliance.

Skills

Operations Management

Timesheet Management

Reporting

Contract Management

Compliance

Analytical Skills

Communication Skills

Tools

Xero

Harvest

Job description

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Operations Administrator - London (Hybrid - 3 days in-office, 2 days remote), london

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Client:

Reed- UNLIMITED

Location:

london, United Kingdom

Job Category:

Other

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EU work permit required:

Yes

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Job Views:

2

Posted:

08.05.2025

Expiry Date:

22.06.2025

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Job Description:

About Us

The Impact Team delivers high-quality digital solutions by building agile, cross-functional teams, enabling seamless cloud adoption, and providing specialist talent through staff augmentation to accelerate IT projects and drive innovation.

Role Overview

We are seeking a highly organised and proactive Operations Administrator to support our growing operations function. This role is essential in ensuring smooth day-to-day operations, with a primary focus on timesheet management, reporting, contracts, compliance, and general administrative support.

The ideal candidate will have at least 5 years of experience in an operations or administrative role, thrive in a fast-paced environment, and possess excellent attention to detail.

Key Responsibilities

· Timesheet Management - Oversee contractor timesheets, ensuring accurate submission, approvals, and resolution of discrepancies.

· Reporting - Generate and analyse operational reports to support decision-making.

· Contracts & Compliance - Assist in managing contracts, ensuring adherence to industry regulations and company policies.

· Payments & Invoicing - Process invoices, purchase orders (POs), and payments efficiently.

· Operational Support - Provide general administrative assistance, contribute to process improvements, and handle ad hoc requests.

· Stakeholder Coordination - Act as a key point of contact for contractors, clients, and internal teams.

Key Requirements

· 5+ years of experience in an operations or administrative role (essential).

· Familiarity with contracts and compliance (desirable but not essential).

· Experience using Xero (or similar accounting software) and Harvest (or equivalent time-tracking software).

· Strong organisational, analytical, and problem-solving skills.

· Ability to manage multiple tasks efficiently in a fast-paced, reactive environment.

· Excellent communication and stakeholder management skills.

· Comfortable working in a hybrid setup (3 days in the London office, 2 days remote).

What We Offer

· Hybrid working flexibility.

· Private healthcare.

· Opportunity to play a key role in a growing operations team.

· Training and development opportunities.

· A collaborative and supportive team environment.