People & Office Experience Lead

Gravitee Topco Limited.; Greater London; On-site; GBP 32,000 - 48,000; Full time

Benefits offered by this job

Medical coverage

Pension

25 days holiday

Mental health days

Birthday off

Professional development budget

Hybrid work culture

Job summary

Gravitee is seeking a proactive People & Office Coordinator to support the People function and oversee the London office, blending HR coordination with office management. You will manage onboarding, records, and a welcoming workplace while partnering with the Head of HR and global teams.

Ideal candidates bring experience in employee lifecycle processes, strong organisation, and discretion with sensitive information; HiBob experience is a plus in a growing tech environment.

Qualifications

• Experience in HR, People, office or operations coordination.
• Experience supporting employee lifecycle processes and HR documentation.
• Strong organisational skills and attention to detail.
• Good written and verbal communication skills.
• Ability to handle sensitive information with discretion.
• Experience with HiBob is advantageous.

Responsibilities

• Coordinate onboarding, probation, changes, promotions and offboarding.
• Prepare contracts, offers and HR correspondence.
• Maintain employee records in HiBob and files.
• Coordinate pre-employment checks and right-to-work tasks.
• Support onboarding experiences and induction activities.
• Maintain HR trackers and workflow checklists.
• Assist with benefits, leave and HR programmes.
• Support office operations and London site management.
• Coordinate office events and visitor management.
• Support health and safety activities and documentation.
• Collaborate with the People team and improve processes.

Skills

HR coordination

Onboarding

Office coordination

HiBob

Communication

Organisational skills

Education

CIPD qualification desirable

Tools

HiBob

HRIS

Microsoft Office

Google Workspace

Job description

Gravitee is seeking a proactive People & Office Coordinator to support the People function and oversee the London office, blending HR coordination with office management. You will manage onboarding, records, and a welcoming workplace while partnering with the Head of HR and global teams.

Ideal candidates bring experience in employee lifecycle processes, strong organisation, and discretion with sensitive information; HiBob experience is a plus in a growing tech environment.