People & Culture Administrator

B&S Group; Ruislip; On-site; GBP 21,000 - 27,000; Full time

Job summary

B&S Group in the United Kingdom is seeking an HR Admin to support the People & Culture team across UK locations, based in Perivale and Ruislip. The role focuses on administrative tasks including contracts, letters, records, and onboarding support for staff.

Ideal candidates have at least 1 year of HR administration experience, strong MS Office skills, and excellent communication. You will work independently and as part of a team, contributing to HR reporting and process improvements.

Qualifications

• At least 1 year’s administrative experience in a fast-paced HR team.
• Strong knowledge of Microsoft Office (Word and Excel).
• Strong written and verbal communication skills.
• Proactive and able to resolve problems.
• Confident liaising with senior managers.
• Able to work on their own initiative and in a team.
• Excellent time management and accuracy.
• Calm, patient and assertive; adaptable to change.
• Willingness to learn and grow within the HR team.

Responsibilities

• Administering Contracts and Offer letters for new starters and internal moves.
• Support line managers in employee relation cases with note-taking and other admin support.
• Administering return-to-work paperwork to ensure correct payment and on-time payroll.
• Filing and maintaining electronic and paper-based employee records.
• Production of Management Information for HR Reporting to monitor KPIs.
• Conducting pre-employment reference checks on time and in full.
• Monitoring Annual Leave and maintaining Leave Portal information.
• Supporting colleagues throughout their employee lifecycle.
• Collecting Right-to-Work documents and maintaining visa tracker for UK compliance.
• Liaising with Payroll to ensure correct employee details.
• Managing the HR Inbox and escalating queries as needed.
• Ad-hoc recruitment admin support and change projects.

Skills

HR admin experience

MS Office

Communication skills

Proactive problem solving

Stakeholder liaison

Time management

Calm under pressure

Adaptable to change

Attention to detail

Willingness to learn

Ambassador for HR

Team player

Tools

Microsoft Word

Microsoft Excel

Job description

Job Description

Summary of Role:

This role is responsible for providing comprehensive administrative support to the P&C team across all UK locations. Based in Perivale and Ruislip, the role will support the whole People & Culture team.

The Primary Duties:

• Administering Contracts and Offer letters for both new starters and individuals’ changing jobs internally
• Supporting line managers in employee relation cases with note-taking and other administrative support
• Administering the return-to-work paperwork for colleagues who have been off sick to ensure that they are paid correctly and on time
• Filing and maintaining both electronic and paper-based employee records
• Production of Management Information for HR Reporting on a regular basis to enable us to monitor our KPIs
• Conducting pre-employment reference checks on time and in full for New Starters
• Monitoring the Annual Leave taken across the business and ensuring that the Leave Portal information is correct
• Supporting colleagues throughout their Employee lifecycle
• Collecting additional Right-to-Work documents as necessary to ensure compliance with UK legislation and maintaining the tracker for work permit visas
• Liaising with Payroll to ensure that employee details are correct
• Managing the HR Inbox to ensure that all queries and issues are resolved or are escalated to the right person

The Secondary Duties:

• Provide ad-hoc support on recruitment administration activity when required.
• Support the wider HR team on key projects and change management initiatives.

Essential Experience, Skills and Abilities:

• At least 1 year’s administrative experience in a fast‑paced HR team
• Strong knowledge of Microsoft office (Word and Excel)
• Strong written and verbal communication skills
• Proactive and the ability to identify and resolve problems
• Confident liaising with senior managers
• Able to work on their own initiative and in a team
• Able to manage their time well
• Able to be calm, patient and assertive
• Able to adapt to change
• High accuracy levels and attention to detail
• Willingness to learn and grow within the HR team
• Able to act as an ambassador for the HR function and the B&S vision, values and best practice
• A strong team player who is able to adapt quickly to changing priorities