People & Culture Admin & Front Desk Coordinator

Dowds; Ballymena; On-site; GBP 23,000 - 27,000; Full time

Job summary

Dowds is seeking aP&C Administration Assistant to join the People and Culture Team in Ballymena. The role combines HR administration with front-of-house reception duties, handling employee records, onboarding, and compliance checks.

Ideal candidates will have strong admin experience, attention to confidential data, and good communication. Proficiency in Microsoft Office and HRIS/payroll tools is desirable; you will support travel, meeting rooms, and wellbeing initiatives.

Qualifications

• Strong administrative experience with attention to confidential data.
• Exposure to HR processes and payroll-related tasks is desirable.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office and able to learn HRIS/payroll software.

Responsibilities

• Maintain employee records on HR system (new starters, leavers, changes).
• Support recruitment processes.
• Process right-to-work checks and pre-employment compliance docs.
• Assist onboarding: induction packs, first-day arrangements, new starter files.
• Handle reception duties and visitor sign-in; answer calls and manage post/deliveries.
• Coordinate travel and meeting room bookings; provide general facilities support.
• Maintain training records and assist wellbeing initiatives.

Skills

Administrative experience

HR processes exposure

Attention to detail

Communication skills

Front-of-house experience

Tools

Microsoft Office

HRIS/payroll software

Job description

Dowds is seeking aP&C Administration Assistant to join the People and Culture Team in Ballymena. The role combines HR administration with front-of-house reception duties, handling employee records, onboarding, and compliance checks.

Ideal candidates will have strong admin experience, attention to confidential data, and good communication. Proficiency in Microsoft Office and HRIS/payroll tools is desirable; you will support travel, meeting rooms, and wellbeing initiatives.