People & Culture Admin & Onboarding Specialist

Dowds Group; Ballymena; Remote; GBP 18,000 - 23,000; Full time

Job summary

Dowds Group in Ballymena, Northern Ireland, is looking for a P&C Administration Assistant (Full time) to join our multidisciplinary engineering and construction team. You will maintain employee records, support recruitment, and handle onboarding and compliance tasks.

This role requires strong administrative skills, attention to detail, and the ability to manage reception duties and varied admin tasks across the business. Proficiency with MS Office and HRIS/payroll systems is desirable.

Qualifications

• Strong administrative experience, ideally with HR-related exposure.
• High level of accuracy and handling confidential information.
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office and quick to learn new systems.
• Well organised with ability to juggle varied tasks, incl reception duties.
• Professional, discreet and trustworthy when handling sensitive data.

Responsibilities

• Maintain employee records on HR system (new starters, leavers, changes).
• Support recruitment process and right-to-work checks.
• Assist onboarding: induction packs and first-day setup.
• Manage absence and holiday records; flag patterns to P&C partner.
• Provide reception duties: greet visitors and manage sign-in procedures.
• Handle post, deliveries and basic facilities support.
• Coordinate training records and wellbeing initiatives.

Skills

Administrative experience

Attention to detail

Written and verbal communication

Organisation

Front-of-house / receptionist duties

Tools

MS Office (Outlook, Word, Excel)

HRIS/payroll software

Job description

Dowds Group in Ballymena, Northern Ireland, is looking for a P&C Administration Assistant (Full time) to join our multidisciplinary engineering and construction team. You will maintain employee records, support recruitment, and handle onboarding and compliance tasks.

This role requires strong administrative skills, attention to detail, and the ability to manage reception duties and varied admin tasks across the business. Proficiency with MS Office and HRIS/payroll systems is desirable.