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PEOPLE AND STAFFING ASSISTANT

Smart Group Ltd

Greater London

On-site

GBP 35,000 - 40,000

Full time

13 days ago

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Job summary

A dynamic collection of hospitality and event management businesses is seeking a Staffing and People Assistant to ensure seamless staffing for events. This exciting role involves working closely with staffing agencies and internal teams to manage personnel and payroll while maintaining compliance. The ideal candidate will thrive in a fast-paced environment and possess strong organizational and communication skills. Join a vibrant company culture that values quality and integrity, and enjoy perks such as a performance-related bonus, generous holiday allowance, and health plan access. If you're passionate about HR and events, this is the perfect opportunity for you!

Benefits

Performance Related Bonus

22 Days Holiday Allowance

Medicash Health Plan

Restaurant and Bar Discounts

Enhanced Parental-Leave Pay

Volunteer Day

Cycle-to-Work Scheme

Travel Loan

Daily Health Snacks

Regular Social Events

Qualifications

Experience in staffing, human resources, or workforce coordination within events or hospitality.
Strong organizational skills with the ability to manage multiple priorities.

Responsibilities

Ensure event personnel have clear information regarding bookings and event details.
Maintain and update staff records, ensuring compliance with documentation.
Monitor training records for staff via training software.

Skills

Staffing Coordination

Human Resources

Organizational Skills

Communication Skills

Problem-Solving

Education

Experience in Staffing or HR

Tools

HR Management Software

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About Us

We’re Smart Group: A dynamic collection of hospitality, catering, venue and event management businesses.

About Us

We’re Smart Group: A dynamic collection of hospitality, catering, venue and event management businesses.

Quality, passion and integrity drive all the brands at Smart Group, providing unforgettable experiences across events and hospitality. We are a small, intimate company, with over 25 years’ of experience and personal service is at the core of everything we do. As we continue to grow, we are looking for a dynamic Staffing and People Assistant to join our team and help manage our event personnel and staffing operations.

THE ROLE

As a Staffing and People Assistant, you will play a crucial role in ensuring our events are fully staffed with engaged, skilled, and professional personnel. Working closely with staffing agencies and internal teams, you will help manage our workforce, coordinate payroll, and maintain compliance, all while ensuring our events run seamlessly.

Key Responsibilities

Staffing & Event Support:

Ensure event personnel have clear and concise information regarding booking, confirmation, cancellations, and event details.
Attend key events to manage on-site staffing, ensuring smooth operations.
Build strong relationships with staffing agencies to incentivise staff and establish a reliable core team.
Approve and sign off agency invoices while reconciling labour costs to event budgets.
Assist in forecasting and planning staffing levels for busy periods.
Maintain and manage staff uniforms, ensuring they are laundered and in good repair.
Coordinate staff food orders for events.

HR & Payroll Administration

Maintain and update staff records, ensuring compliance with tax, banking, and right-to-work documentation.
Prepare and upload cost centre reports onto HR management software.
Support payroll processes, ensuring accurate allocation of labour spend to events.
Compile and submit weekly expense reports to the finance team.

Compliance & Training

Monitor training records for full-time and casual staff via our training software.
Ensure compliance with health & safety and food safety policies.

What We're Looking For

Experience in staffing, human resources, or workforce coordination within events or hospitality.
Strong organisational skills with the ability to manage multiple priorities.
Excellent communication skills and a proactive approach to problem-solving.
Knowledge of HR software and payroll processes (desirable but not essential).
A team player who thrives in a fast-paced environment and enjoys working with people.

WHAT'S IN IT FOR YOU?

Performance Related Bonus
Holiday allowance starts at 22 days plus bank holidays, increasing with the length of service
Access to Medicash health plan
Access to fantastic restaurant and bar discounts via the CODE app
Enhanced parental-leave pay – subject to the length of service
Volunteer Day – Take a paid day off to support a charity or cause that matters to you.
Cycle-to-work scheme
Travel loan
Delicious, health snacks, breakfast and lunches available daily
Fabulous regular social events
Fun and vibrant company culture
Generous refer-a-friend bonus

How To Apply

If you’re ready to take the next step in your staffing and HR career within the exciting world of events, we’d love to hear from you! Apply now by forwarding your CV to francesca@smartgroupltd.co.uk and become part of our team.

Seniority level

Seniority level
Entry level

Employment type

Employment type
Full-time

Job function

Job function
Human Resources
Industries
Events Services

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