Recruiting Associate (London, United Kingdom)

Figma; London; On-site; GBP 30,000 - 50,000; Full time

Job summary

An innovative company is seeking a Recruiting Associate to join its dynamic Talent Enablement team in London. This role is pivotal for enhancing the candidate experience and streamlining the recruiting process. You will be the primary point of contact for candidates and internal partners, managing schedules and ensuring efficient interview logistics. With a commitment to fostering a collaborative culture, this position offers the opportunity to grow within a passionate team dedicated to making design accessible to all. If you thrive in a fast-paced environment and are eager to contribute to a meaningful mission, this role is perfect for you.

Qualifications

• 1+ years of experience in recruiting coordination or similar roles.
• Excellent organizational skills and a customer service mindset.

Responsibilities

• Coordinate scheduling for interviews and manage candidate communications.
• Support the recruiting team with administrative logistics and process improvements.

Skills

Organizational Skills

Attention to Detail

Customer Service Mentality

Recruiting Coordination

Communication Skills

Education

1 Year of Recruiting Coordination Experience

Tools

Greenhouse ATS

ModernLoop Scheduling Tool

Google Suite

Slack

Asana

Job description

Recruiting Associate (London, United Kingdom)

London, England

Figma is growing our team of passionate people on a mission to make design accessible to all. Born on the Web , Figma helps entire product teams brainstorm , design and build better products — from start to finish. Whether it’s consolidating tools, simplifying workflows, or collaborating across teams and time zones, Figma makes the design process faster, more efficient, and fun while keeping everyone on the same page. From great products to long-lasting companies, we believe that nothing great is made alone—comemake with us!

We’re looking for a Recruiting Associate to join our Talent Enablement team. This person will play a pivotal role in supporting our team with scheduling, ensuring interviews run smoothly and efficiently, and supporting our Tier 1 recruiting requests, which help unblock our recruiting team and ensure an exceptional experience. The ideal candidate for this role is able to manage schedules, communications, and partnerships with ease. This role is essential in elevating our recruiting, interviewer and candidate experience. You’ll work closely with recruiters, leaders, and executive assistants from different departments to make sure all their collective needs are supported.

This is a full time role held from our London Hub.

What you’ll do at Figma:

• Act as a primary point of contact for candidates, recruiters and internal partners. Develop strong relationships and champion Figma's culture throughout the interview process.
• Coordinate a high volume of sophisticated scheduling requests including zoom screens, assessments, presentations, virtual onsite interviews and pre/post-interview meetings with supporting confidential and time-sensitive hiring process.
• Use Greenhouse, our applicant tracking system, to organize information and reinforce relevant recruiting processes across the team. Use ModernLoop, our interview scheduling tool, to schedule and handle interviews.
• Partner with Executive Assistants to create harmonious candidate/interviewer experience.
• Partner with the recruiting team to support all functions including communication, scheduling support, training, troubleshooting and process improvement.
• Drive process improvements and enhance candidate experience, contributing to the continuous evolution of recruitment strategies and team efficiency.
• Handle Tier 1 Recruiting Requests in our ticketing system Freshservice:
• Scope, solve and respond to internal tickets regarding candidate processing, job posts, recruiting tools, offers, etc.
• Provision access for recruiting tools.
• Manage recruiting administrative logistics including job opening and closing, maintenance, and more.
• Improve the quality of our ATS by identifying gaps in data integrity, recommending solutions and completing new data hygiene projects.

We'd love to hear from you if you have:

• At least 1 year of recruiting coordination experience or equivalent experience
• Excellent organizational skills and attention to detail
• A great teammate mentality - you’re willing to adjust and help where needed
• Knowledge of the recruiting process and experience navigating an ATS
• A customer service mentality; you optimize for candidate and partner experience and can translate information quickly and clearly to the end user
• You’re comfortable making decisions in a timely manner, sometimes with incomplete information and under tight deadlines and pressure

While not required, it’s an added plus if you also have:

• Experience with Greenhouse ATS, ModernLoop Scheduling Tool, Google Suite, Slack and Asana
• You are naturally curious and ask questions/capture evidence to identify the root cause of an issue.
• Proven track record to prioritize tasks

At Figma, one of our values is Grow as you go. We believe in hiring smart, curious people who are excited to learn and develop their skills. If you’re excited about this role but your past experience doesn’t align perfectly with the points outlined in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

At Figma we celebrate and support our differences. We know employing a team rich in diverse thoughts, experiences, and opinions allows our employees, our product and our community to flourish. Figma is an equal opportunity workplace - we are dedicated to equal employment opportunities regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity/expression, veteran status, or any other characteristic protected by law. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

We will work to ensure individuals with disabilities are provided reasonable accommodation to apply for a role, participate in the interview process, perform essential job functions, and receive other benefits and privileges of employment. If you require accommodation, please reach out to [e-mail] . These modifications enable an individual with a disability to have an equal opportunity not only to get a job, but successfully perform their job tasks to the same extent as people without disabilities.

Examples of accommodations include but are not limited to:

• Holding interviews in an accessible location
• Enabling closed captioning on video conferencing
• Ensuring all written communication be compatible with screen readers
• Changing the mode or format of interviews

To ensure the integrity of our hiring process and facilitate a more personal connection, we require all candidates keep their cameras on during video interviews. Additionally, if hired you will be required to attend in person onboarding.

By applying for this job, the candidate acknowledges and agrees that any personal data contained in their application or supporting materials will be processed in accordance with Figma's Candidate Privacy Notice .

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